Laboratory Coordinator

  • Anywhere
  • Posted 1 week ago

The Childhood Acute Illness & Nutrition, ‘CHAIN-Building the evidence base for care of acutely ill, undernourished children in limited resource settings’- a cohort prospective cohort study of the College of Medicine, is looking for suitably qualified individuals to fill the position of LABORATORY COORDINATOR. This will be a two year contract.


Role Description

The Laboratory Coordinator’s main is to ensure that all samples are received, processed and stored as described in The CHAIN Networks Standard Operating Procedures (SOPs) and documented in the Case Report Forms (CRFs). The person is responsible for overseeing and facilitating all work done by the laboratory technologists who process the samples. The person will also track and ensure that laboratory technologists are paid for the amount of samples processed. The laboratory coordinator tracks all stored samples, verifies their location and ensures appropriate storage space.

The person will track and coordinate movement of samples (e.g. shipping to main coordination sites) and organize as well as track stock inventory of all consumables and equipment as well as maintain order lists for items needed for both the Malawi CHAIN lab and clinical team. The person will also oversee and organize all lab-data entry and verify the work directly while coordinating with the Malawi Data Manager. The Lab Coordinator will also prepare and share weekly lab reports regarding freezer temperature logs, sample inventory and storage with the Main-CHAIN.


management. The person will also actively participate in weekly Malawi-CHAIN lab coordination calls and respond in a timely manner to their requests.

Specific Activities

  • Read in detail all CRFs and SOPs; be aware of all updates or procedure changes regarding the lab, sample collection or processing.
  • Ensure the Malawi CHAIN dropbox folder;
  • Prepare monthly reports of consumable usage and plan consumable ordering well in advance of predicted time of need (Be aware of items sensitive to stock-outs);
  • Conduct QA/QC procedures required by Main-CHAIN coordination and report (e.g. FBC machine QC logs, biochemistry QC logs);
  • Have detailed contingency plans for when protocol deviations occur (e.g. identity back-up 80 freezer, early shipment plans to Nairobi id freezer space runs out, establish FBC back-up plan to mitigate breakdown events, etc.);
  • Request and follow up time-lapses during sample processing or transport;
  • Follow up on volumes, quality or missing samples and relay information to clinical team;
  • Oversee/maintain scale calibration logs for weight-scales in the clinic;
  • Oversee and request barcode printing in advance and ensure structure that minimizes errors with the Data Manager immediately;
  • Track number of samples processed by each technologist and organize payment through the Malawi-CHAIN Coordinator;
  • Set up, organize and maintain (be responsible for) a clean lab space at COM (e.g. set up new freezer, clean lab space, ensure consumables are accounted for).



  • To be punctual at all times, be pro-active and always behave professionally.
  • To maintain confidentiality of patients’ records and respect patients and their rights and privacy.
  • To keep clear and up-to-fate files at all times.
  • To take instructions from those in authority.
  • To communicate in a timely fashion about things pertaining to work.Training
  • To participate in training and induction of new staff as required.


Qualifications and Experience

  • Degree in Biomedical Sciences/Health Management or its equivalent.
  • Good clinical practice certificate.Applications with detailed Curriculum Vitae, copies of certificates and names of three traceable referees should be sent to:The Registrar

    College of Medicine

    Private Bag 360

    Blantyre 3



    Not later than 30th April, 2017