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Senior Data Officer – 1 post

MAC-Communicable Diseases Action Centre (MAC) is an institution under the College of Medicine that works with Ministry of health, local and international health agencies to address priority health problems such as malaria, HIV/AIDS, maternal and child health, neglected tropical diseases and other communicable diseases. Focusing on operational and evidence synthesis research, capacity building and training, health care systems strengthening, disease surveillance, and monitoring and impact evaluation, MAC contributes to evidence based policy formulation and health programs implementation in Malawi and the SADC region.

MAC is inviting motivated qualified persons with passion to improve child and maternal health services and public health in Malawi using innovative approaches and operations research to join a vibrant team at MAC in the following posts. In partnership with Ministry of Health and district health teams with funding from UNICEF, MAC will model innovative approaches for integrating Vitamin A supplementation (VAS) in routine immunization program and primary health services in 10 selected districts in a phased manner. In addition, there is need to improve utilization and coverage of maternal and child health services in low performing and hard to reach communities in Malawi. Initial contract is for two years with possibility of further extension for all posts based on performance and availability of funding.

Purpose of the post

The data officer will be responsible for day-to-day data management of the program and research data. S/he will assist design and maintain databases, produce reports, standardizing data collection and management, overseeing quality assurance and control, enforcing research ethics, resource planning and management. S/he will work closely with the M&E and program managers.


Key responsibilities

 Database Development

  1. Design and administer databases
  2. To oversee and ensure best practice in the design and documentation of electronic databases to be used for data entry and ensure that data auditing is operational.

Reports and Tools

  1. Develop and enforce programs and tools for data management procedures such as manuals of operation, standard operating procedures and protocols.
  2. Assist managers and PI in the design of data collection tools.
  3. Produce regular data management reports including databases status and summary statistics.
  4. Assist in with preparation and correction of project and MOH reports including for donors, presentations, papers for publication and research as directed by supervisors.

Data Collection and Management

  1. Collect data, analyze and interpret
  2. Assist oversee the maintenance of data collection tools, data management files in a documented and orderly manner.
  3. Enter raw or semi-processed data in the program databases as required.
  4. Update and maintain program databases in collaboration with project and MoH staff. Validate and back-up entries into the databases as per schedule.
  5. Work with M&E manager to design and standardize data management systems

Quality Assurance and Control

  1. Design and enforce quality data management plan for the project in liaison with project M&E officer.
  2. Implement standardized data management systems to identify data recording and data entry errors (differences) and facilitate relevant amendments and corrections to data collection forms or databases.
  3. Work with M&E manager to design and run programs to track and monitor program and research indicators and progress and flag any issues timely to the PI and managers.
  4. Work with project and MOH staff to ensure completeness and accuracy of data collected. This includes through calls, supervision and data quality assurance exercises with project and MOH personnel.
  5. Carry out data cleaning/validation as necessary to ensure high quality data.
  6. Ensure data queries are raised and resolved efficiently and promptly.
  7. Carry out regular checks and feedback on program data management. Routinely monitor data auditing, and report any data issues to PI and managers.
  8. Verify data is entered on time, and provides regular updates to the M&E Officer and PI, including data entry progress etc.
  9. Provide training on data management, quality assurance and control, and regulatory.

Resource Management and Research ethics

  1. Requisite, manage and maintain data resources including ensuring that data equipment are in good running condition at all times.
  2. Participate in all project meetings as directed by supervisors.
  3. Maintain safety and confidentiality of research data collected. Ensure adherence to code of ethics, Good Clinical Practices, protocol and standard operating procedures

Minimum qualifications     

  1. At least Bachelor’s degree preferably BSc with credit majoring in Computer Science or bioinformatics or Information Systems
  2. Diploma or advanced professional certificate(s) in computing with at least 5 years of relevant data management experience, preferably with an international organisation will be considered.
  3. At least 3 years data management experience

Essential requirements

  1. Familiarity with computer based analytical tools and databases such as Microsoft Access, Microsoft SQL 2000 server, Windows 2000 Domain, REDcap and Programming languages
  2. Strong experience with quantitative data analysis statistical software packages such as STATA, SAS, R, Open data Kit.
  3. Data management experience in research institution or non-governmental organizations
  4. Familiarity and knowledge of MOH data reporting systems and tools. Work experience and knowledge of MoH EPI, nutrition or maternal and child health data collection tools and reporting systems will be an asset.
  5. Demonstrated experience designing and managing database systems.
  6. Demonstrated ability to train and build capacity of others.
  7. Excellent planning and organizing skills
  8. Capacity to produce high-quality briefs and reports in English.


Successful applicants will be required to have and exhibit required competencies. To view MAC core values and required departmental competencies, please click here OR request by emailing


Applications are sought from suitably qualified, passion and mission-driven candidates who meet the individual profiles. Applications must include: a) a motivation/cover letter that highlights and provides an explanation on how the applicant is a good fit for the required candidate profile b) a current detailed Curriculum Vitae together with copies of relevant certificates and c) names and contact information of three (3) traceable referees who are not relatives, preferably present or previous employer(s).

Email: and or alternatively send to:

The College Registrar,
College of Medicine,
Private Bag 360,
Blantyre 3


Applications should reach the Registrar not later than 28th September, 2017. Only shortlisted candidates will be acknowledged