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Monitoring, Evaluation, Accountability and Learning-MEAL (Project CHEER)

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BACKGROUND

The College of Medicine has received grant funding from the United States Government through its National Institutes of Health (NIH); Grant Ref: 1 R25 TW in Malawi. The College will implement this grant through its Project CHEER.

PURPOSE OF POSITION

The Monitoring and Evaluation (M& E) Officer is a member of the Project CHEER Management and shall provide technical assistance in: general program monitoring and evaluation; project and partner staff use of a Web-based management information system; developing indicators for monitoring performance; developing and maintaining the project’s Performance Management Plan. S/he shall create project-level monitoring and evaluation plans; supporting project design; producing annual reports on performance; and supporting Project CHEER to learn from and make decisions based on monitoring and evaluation data.

MAJOR DUTIES AND RESPONSIBILITIES

Monitoring and Evaluation
Lead Project CHEER in establishing performance measures, collecting and analysing performance information, planning and managing evaluations and assisting the project’s management in using the performance information for decision-making and resource allocation.

⦁ Advise Management in designing and planning for evaluations, special studies and assessments.
⦁ Coordinate the creation and review of the Program, Design and Learning budget to provide adequate financial resources for evaluations, special studies and assessments.
⦁ Provide input into the design, implementation and dissemination of evaluations, special studies and assessments.
⦁ Coordinate the creation of the Project’s Performance Monitoring Plan including assessing the validity of the information and indicators that contribute to that plan.
⦁ Assist the Task Teams to select data collection methods for adequate monitoring and evaluation of implementing partners’ performance and of the program as a whole (these methods may include field visits, quarterly reports, specialized surveys and other sources of information. Assist Task Teams in reviewing these methods and making improvements to their monitoring and evaluation.
⦁ Coordinate the regular review of progress towards achieving Task Objectives by Management through program reviews, portfolio reviews or other processes.
⦁ Encourage the use of performance information in resource allocation decisions by the Team Leaders and management through leading discussions, preparing analysis or other measures.
⦁ Seek ways to streamline the process and increase efficiency in gathering and using performance information.
⦁ Coordinate the process for updating policy and procedure documents in the areas of monitoring and evaluation to align with the most current University of Malawi’s Polices and requirements. Seek ways to increase transparency of Project CHEER’s system of reviewing results and use of performance information.
⦁ Work as a Point of Contact for Evaluation in Project CHEER and provide guidance to technical teams on issues related to monitoring and evaluation.
⦁ Communicate with the relevant members of the College of Medicine management on issues related with monitoring and evaluation.
⦁ Assist Management in building local M&E capacities in the project and the wider College of Medicine community
⦁ Manage evaluation contracts and agreements.

QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE

a. Degree in a development field, social science, economics, or relevant discipline.

a. Minimum of three years of progressively responsible professional experience in a performance monitoring and/or evaluation role with an international development organization (those with United States Government funding experience will have an advantage).

a. Specialized courses in programming of foreign assistance, management, leadership, ethics, monitoring and evaluation and various specialized databases and computer programs.

a. Demonstrated ability in data analysis, project design, monitoring, and evaluation of development activities. Experience developing results frameworks, logical frameworks, or similar tools for project design is required. Experience developing and/or using performance management plans or similar tools is required. Demonstrated knowledge of and experience in monitoring and evaluating programs—including indicator development, study design, and data analysis—in multiple sectors. Experience using knowledge management software or database is highly desired. Experience managing grants or contracts is also highly desired.

a. Skills and Abilities:
⦁ Excellent analytical skills and the ability to summarize disparate information in a clear and concise manner
⦁ Excellent research and data collection methodology skills
⦁ Ability to create organizational work plans based on higher-level goals
⦁ Ability to lead and coordinate multiple offices through multiple step processes without being a direct supervisor (although appropriate authority will be given)
⦁ Skills in supporting staff with a variety of levels of knowledge and capabilities
⦁ Strong organizational skills in order to balance competing priorities
⦁ Ability to work independently to efficiently meet deadlines
⦁ Strong interpersonal skills
⦁ Oral and written communication skills to deal effectively with mid and high level partner contacts, the host government, and the local communities.
⦁ Ability to apply University of Malawi regulations and procedures to daily work requirements
⦁ Excellent computer skills, including word processing, spreadsheet programs and data base management

POSITION ELEMENTS

⦁ Supervision Received: Supervision is provided by the Principal Investigator. They will provide oversight and are available to discuss assignment priorities, make special assignments when appropriate, or to consult on complex, unusual or particularly unique tasks. Routine tasks are performed independently. Work is reviewed for validity, reasonableness, productivity and effectiveness.

⦁ Exercise of Judgement: The Officer is expected to exercise initiative and independent judgement based on his/her comprehensive knowledge of development programs. The Officer must also exercise competent business judgment in dealing effectively with internal and external clients. He/she exercises initiative and independence in performing standard duties in full compliance with all relevant laws, regulations and procedures.

⦁ Authority to Make Commitments: The Monitoring and Evaluation Officer has the authority to prioritize own work load, but will not make commitments on behalf of the College.

⦁ Nature, Level and Purpose of Contacts: Daily direct contact with the Senior Management Team (SMT), senior level managers and executives of outside organizations and individuals is required to effectively complete assigned tasks. The Officer interacts with full array of students and trainees, College of Medicine staff and may be asked to represent Project CHEER before external stakeholders. Contacts with outside organizations and implementing partners are required in order to fulfill the responsibilities described above.

HOW TO APPLY

The Registrar
College of Medicine
Private Bag 360,
Chichiri,
Blantyre 3

Indicate the name of the Project CHEER on the envelope for hard copy applications and indicate the same in the subject line of your email for electronic submissions. Applications including detailed curriculum vitae, copies of certificates and names and emails of three traceable referees should be submitted via email to: hr@medcol.mw and copy cheerprojectcoordinator@medcol.mw

The closing date for receiving applications is 26th February, 2021. Only shortlisted candidates will be contacted.

To apply for this job email your details to hr@medcol.mw

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