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PROCUREMENT NOTICE – SUPPLY AND DELIVERY OF LABORATORY EQUIPMENTS FOR BT-BT PROJECT AND PHARMACY DEPARTMENT

  1. The Kamuzu University of Health Sciences (formerly College of medicine and Kamuzu college of nursing) through Blantyre-Blantyre project and UNDP has sourced funds to procure various lab equipment. The University therefore invites sealed bids from eligible bidders for Items as described below:
Item NumberDescription of Laboratory Equipments
or Related
Service
QuantityUnit of Measure
1XMAP TECHNOLOGY1Each
2PCR MACHINE1Each
3HOMOGENIZER / MIXER1Each
4BALANCE1Each
5LIQUID FILLING MACHINE1Each
  1. Bidding shall be conducted in accordance with the provisions of the open tendering procedures, contained in the PPDA Circular Number PPDA/01/22 and is open to all eligible bidders.
  1. A complete set of bid documents are provided to interested bidders by downloading from www.ppda.mwor www.medcol.mw.
  1. Instruction to bidders, Contract conditions, schedule of requirements and evaluation and qualification criteria are all provided in the Bid Document. Bidders are advised to carefully study the Bid Document and adhere to its requirements as failure to adhere to requirements shall risk disqualification.
  1. The University expects bidders under this tender to observe the highest standards of ethics. In pursuance of this, bidders shall be penalized if found to have indulged in any form of canvassing, collusion or corrupt practice.
  1. Bids clearly quoting The Name of the Goods to be provided and the Tender Number shall be addressed to: The Chairperson, Internal Procurement and Disposal of Assets Committee, Kamuzu University of Health Sciences, Mahatma Gandhi Road, Histopathology Building, P/Bag 360, Blantyre, Malawi.
  1. Bids shall be Submitted to Kamuzu University of Health Sciences, Mahatma Gandhi Road, Histopathology Building, Second Floor, P/Bag 360, Blantyre, Malawi. Not later than 27/10/2021 at 14:30 Hrs.
  1. The bids will be opened on the same date, 27/10/2021 at 14:30 Hrs.

Procurement Notice – Printing, Supply and Delivery of HSA Training Curriculum and Training Manuals

The Kamuzu University of Health Sciences (formerly College of medicine and Kamuzu College of nursing) through Malaria Alert GAVI project has sourced funds to procure HSA Training Curriculum and Manuals

  1. The University therefore invites sealed bids from eligible bidders for Items as described below:
ItemDescription of itemsQuantityDelivery Period
1Training Manuals for Senior HSA15007 days
2Certificate in Community Helath Students Handbook100007 days
3Generic Cirriculum Certificate in Community Health5007 days
4Certificate in Community Health Students Handbook100007 days
5Certificate in Community Helth Students Handbook100007 days
6Handobook for Senoir Health Surveillance15007 days
  1. Bidding shall be conducted in accordance with the provisions of the open tendering procedures, contained in the PPDA Circular Number PPDA/01/22 and is open to all eligible bidders.
  1. A complete set of bid documents are provided to interested bidders by downloading from www.ppda.mw or www.medcol.mw.
  1. Instruction to bidders, Contract conditions, schedule of requirements and evaluation and qualification criteria are all provided in the Bid Document. Bidders are advised to carefully study the Bid Document and adhere to its requirements as failure to adhere to requirements shall risk disqualification.
  1. The University expects bidders under this tender to observe the highest standards of ethics. In pursuance of this, bidders shall be penalized if found to have indulged in any form of canvassing, collusion or corrupt practice.
  1. Bids clearly quoting The Name of the Goods to be provided and the Tender Number shall be addressed to: The Chairperson, Internal Procurement and Disposal of Assets Committee, Kamuzu University of Health Sciences, Mahatma Gandhi Road, Histopathology Building, P.O. Box 360, Blantyre, Malawi.
  1. Bids shall be Submitted through: The Procurement Officer

Histopathology Building

Room number 323/325

Second Floor

Mahatma Gandhi Road

Blantyre

Malawi

Not later than 11/10/2021 at 14:30 Hrs.

  1. The bids will be opened on the same date, 11/10/2021 at 14:30 Hrs.
Section 1: Instructions to Bidders

Table of Clauses

A. General 2

1. Scope of Bid 2

2. Source of Funds 2

3. Fraud and Corruption 2

4. Eligible Bidders 3

5. Eligible Services and Related Goods 3

B. Contents of Bidding Document 4

6. Sections of Bidding Document 4

7. Clarification of Bidding Documents 4

8. Amendment of Bidding Documents 5

C. Preparation of Bids 5

9. Cost of Bidding 5

10. Language of Bid 5

11. Preparation of bids

12. Documents Comprising the Bid 5

13. Bid Submission Sheet and Price Schedules 6

14. Alternative Bids 6

15. Bid Prices and Discounts 7

16. Currencies of Bid 8

17. Documents Establishing the Eligibility of the Bidder 8

18. Documents Establishing the Eligibility of Services and Related Goods 8

19. Documents Establishing the Conformity of the Services and Related Goods to the Bidding Documents 8

20. Documents Establishing the Qualifications of the Bidder 9

21. Period of Validity of Bids 9

22. Bid Security 9

23. Format and Signing of Bid 10

D. Submission and Opening of Bids 10

24. Sealing and Marking of Bids 10

25. Deadline for Submission of Bids 10

26. Late Bids 11

27. Withdrawal, Substitution, and Modification of Bids 11

28. Bid Opening 11

E. Evaluation and Comparison of Bids 12

29. Confidentiality 12

30. Clarification of Bids 12

31. Responsiveness of Bids 12

32. Nonconformities, Errors, and Omissions 13

33. Preliminary Examination of Bids- Eligibility and Administrative Compliance…………………………13

34. Detailed Commercial and Technical Evaluation 14

35. Conversion to Single Currency 14

36. Margin of Preference 14

37. Financial Comparison of Bids 15

38. Determination of the lowest evaluated bid

39. Post-qualification of the Bidder 15

40. Procuring Entity’s Right to Accept Any Bid, and to Reject Any or All Bids 15

F. Award of Contract 15

41. Award Procedure 15

42. Procuring Entity’s Right to Vary Quantities at Time of Award 15

43. Notification and Acceptance of Award 16

44. Signing of Contract 16

45. Performance Security 16

Section I. Instructions to Bidders
General
Scope of Bid
The Procuring Entity indicated in the Bid Data Sheet (BDS), invites bids by the issue of this Bidding Document for the provision of Non-Consultancy Services as specified in Section 6, Statement of Requirements. These Instructions to Bidders shall be read in conjunction with the BDS. The subject of procurement, the procurement reference number, and number of lots of this Bidding Document are provided in the BDS. The Bidding Document is issued under the procurement method indicated in the BDS.
Throughout these Bidding Documents: the term “in writing” means communicated in written form with proof of receipt; if the context so requires, singular means plural and vice versa; and “day” means calendar day.
Source of Funds
The Procuring Entity has an approved budget from public funds toward the cost of the procurement described in the BDS. The Procuring Entity intends to use these funds to place a contract for which these Bidding Documents are issued.
Payments will be made directly by the Procuring Entity and will be subject in all respects to the terms and conditions of the resulting contract placed by the Procuring Entity.
Fraud and Corruption
The Government requires that Procuring Entities, as well as Bidders and Suppliers under government-financed contracts, observe the highest standard of ethics during the procurement and execution of such contracts. In pursuance of this policy, the Government: defines, for the purposes of this provision, the terms set forth below as follows: “corrupt practice” means – (A) the offering, giving, receiving, obtaining or soliciting of any advantage to influence the action of any public officer or any official or any other person; (B) influence peddling; (C) the extortion of any advantage; in the procurement process or in contract execution. “fraudulent practice” means a misrepresentation or omission of facts in order to influence a procurement process or the execution of a contract; “collusive practices” means a scheme or arrangement between two or more Bidders, with or without the knowledge of the Procuring Entity, designed to establish prices at artificial, noncompetitive levels; and “coercive practices” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in a procurement process, or affect the execution of a contract. will reject a recommendation for award if it determines that the Bidder recommended for award has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for the contract in question; and will debar a Bidder from participation in public procurement for a specified period of time if it at any time determines that the firm has engaged in corrupt, fraudulent, collusive or coercive practices in competing for, or in executing, a contract.
Eligible Bidders
A Bidder may be a natural person, private entity, government-owned entity—subject to ITB Sub-Clause 4.5 – or any combination of them with a formal intent to enter into an agreement or under an existing agreement in the form of a joint venture, consortium, or association. In the case of a joint venture, consortium, or association, unless otherwise specified in the BDS, all parties shall be jointly and severally liable.
This Invitation for Bids is open to all suppliers from eligible source countries as defined in Section 5, Eligible Countries. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country. This criterion shall also apply to the determination of the nationality of proposed subcontractors for any part of the Contract including related services.
A Bidder shall not have a conflict of interest. All Bidders found to be in conflict of interest shall be disqualified. A Bidder may be considered to have a conflict of interest with one or more parties in this bidding process, if they are associated or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Government of Malawi to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the services to be procured under this Invitation for Bids.
A firm that has been debarred by the Office of the Director of Public Procurement in accordance with ITB Clause 3.1 (c), at the date of the deadline for bid submission or thereafter, shall be ineligible.
Government-owned enterprises shall be eligible if they can establish that they are legally and financially autonomous, operate under commercial law, and are not a dependent agency (directly or indirectly) of the Procuring Entity or the Government of Malawi.
Bidders shall provide such evidence of their eligibility, satisfactory to the Procuring Entity, to verify that the bidder: has the legal capacity to enter into a contract; is not insolvent, in receivership, bankrupt or being wound up, not have had their business activities suspended and not be the subject of legal proceedings for any of the foregoing; and has fulfilled their obligations to pay taxes according to the tax laws of their country of registration. In order to demonstrate compliance with the criteria in ITB Sub-Clause 4.6, a Bidder shall submit with its Bid: a copy of its annual tax clearance certificate; appropriate documentary evidence demonstrating its compliance; and such other documentary evidence as may be specified in the BDS.
Eligible Services and Related Goods
All services and related goods to be provided under the Contract shall have as their country of origin an eligible country in accordance with Section 5, Eligible Countries.
For purposes of this Clause, the term services” includes insurance, security, cleaning, repair and maintenance of office equipment, machinery, industrial plants and “related goods” include security equipment, cleaning materials, etc
Contents of Bidding Document
Sections of Bidding Document


The Bidding Document consists of Parts 1, 2, and 3, which include all the Sections indicated below, and should be read in conjunction with any Addenda issued in accordance with ITB Clause 8.
Part 1 Bidding Procedures Section 1 Instructions to Bidders (ITB) Section 2 Bid Data Sheet (BDS) Section 3 Evaluation Methodology and Criteria Section 4 Bidding Forms Section 5 Eligible Countries Part 2 Statement of Requirements Section 6 Statement of Requirements Part 3 Contract Section 7 General Conditions of Contract (GCC) Section 8 Special Conditions of Contract (SCC) Section 9 Contract Forms
The Invitation to Bid is not part of the Bidding Document. The Procuring Entity is not responsible for the completeness of the Bidding Documents and their addenda if they were not obtained directly from the Procuring Entity. Bidding Documents not obtained from the Procuring Entity may be rejected during evaluation. Where a Bidding Document is obtained from the Procuring Entity on a Bidder’s behalf, the Bidder’s name must be registered with the Procuring Entity at the time of sale and issue. The Bidder is expected to examine all instructions, forms, terms, and specifications in the Bidding Documents. Failure to furnish all information or documentation required by the Bidding Documents may result in the rejection of the bid.
Clarification of Bidding Documents
A prospective Bidder requiring any clarification of the Bidding Documents shall contact the Procuring Entity in writing at the Procuring Entity’s address indicated in the BDS. The Procuring Entity will respond in writing to any request for clarification, provided that such request is received no later than fourteen (14) days prior to the deadline for submission of bids. The Procuring Entity shall forward copies of its response to all Bidders who have acquired the Bidding Documents directly from it, including a description of the inquiry but without identifying its source. Should the Procuring Entity deem it necessary to amend the Bidding Documents as a result of a clarification, it shall do so following the procedure under ITB Clause 8 and Sub-Clause 25.2.
Amendment of Bidding Documents
At any time prior to the deadline for submission of bids, the Procuring Entity may amend the Bidding Documents by issuing addenda. Any addendum issued shall be part of the Bidding Documents and shall be communicated in writing to all Bidders who have obtained the Bidding Documents directly from the Procuring Entity. To give prospective Bidders reasonable time in which to take an addendum into account in preparing their bids, the Procuring Entity may, at its discretion, extend the deadline for the submission of bids, pursuant to ITB Sub-Clause 25.2
Preparation of Bids
Cost of Bidding
The Bidder shall bear all costs associated with the preparation and submission of its Bid, and the Procuring Entity shall not be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.
Language of Bid
The Bid, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Procuring Entity, shall be written in English. Supporting documents and printed literature that are part of the Bid may be in another language provided they are accompanied by an accurate translation of the relevant passages in English, in which case, for purposes of interpretation of the Bid, such translation shall govern.
Preparation of Bids
11.1 Bidders are required to prepare and submit a single bid containing both technical and financial information.
11.2 A pre-bid meeting will be held where indicated in the BDS. Attendance at the pre-bid meeting is optional.
Documents Comprising the Bid
The Bid shall comprise the following: Bid Submission Sheet and the applicable Price Schedules in accordance with ITB Clauses 13, 15, and 16; Bid Security, if applicable, in accordance with ITB Clause 22; alternative bids, if permissible, in accordance with ITB Clause 14;
written confirmation authorising the signatory of the Bid to commit the Bidder, in accordance with ITB Clause 23; documentary evidence in accordance with ITB Clause 17 establishing the Bidder’s eligibility to bid; documentary evidence in accordance with ITB Clause 18, that the Services and Related Goods to be provided by the Bidder are of eligible origin;
documentary evidence in accordance with ITB Clauses 19 and 31, that the Services and Related Goods conform to the Bidding Documents; documentary evidence in accordance with ITB Clause 20 establishing the Bidder’s qualifications to perform the contract if its Bid is accepted; and any other document required in the BDS.
Bid Submission Sheet and Price Schedules
The Bidder shall submit the Bid Submission Sheet using the form furnished in Section 4, Bidding Forms. This form must be completed without any alterations to its format, and no substitutes shall be accepted. All blank spaces shall be filled in with the information requested, which includes: the reference of the Bidding Document and the number of each addenda received; a brief description of the Services and Related Goods offered; the total bid price;
any discounts offered and the methodology for their application; the period of validity of the bid; a commitment to submit a performance security, if required, and the amount;
a declaration of nationality of the Bidder; a declaration that the Bidder, including all parties comprising the Bidder, is not participating, as a Bidder, in more than one bid in this bidding process; except for alternative bids in accordance with ITB Clause 14; confirmation that the Bidder has not been debarred by the Director of Public Procurement; a declaration concerning investigations relating to any other public procurement tender exercise or awarded contract,
a declaration on gratuities and commissions; the names and addresses of the Directors of the bidder, and an authorised signature.
The Bidder shall submit the Price Schedules for the Services and Related Goods, indicating their origin as appropriate, using the forms furnished in Section 4, Bidding Forms. The Price Schedule Forms shall indicate, as appropriate:
the item number; a brief description of the Services and Related Goods to be provided; their country of origin;
quantity; unit prices; all taxes paid or payable in Malawi;
total price per item; subtotals and totals per Price Schedule; and authorised signature.
Alternative Bids
Unless otherwise indicated in the BDS, alternative bids shall not be considered.
Bid Prices and Discounts
The prices and discounts quoted by the Bidder in the Bid Submission Sheet and in the Price Schedules shall conform to the requirements specified below. All items in the Statement of Requirements must be listed and priced separately in the Price Schedules. If a Price Schedule shows items listed but not priced, their prices shall be assumed to be included in the prices of other items. Items not listed in the Price Schedule shall be assumed to be not included in the Bid, and provided that the Bid is substantially responsive, the corresponding adjustment shall be applied in accordance with ITB Sub-Clause 32.3
The price to be quoted in the Bid Submission Sheet, in accordance with ITB Sub-Clause 13.1(c), shall be the total price of the Bid, excluding any discounts offered.
The Bidder shall quote any unconditional discounts and the methodology for their application in the Bid Submission Sheet, in accordance with ITB Sub-Clause 13.1(d).
Prices proposed on the Price Schedule Forms for the Services and Related Goods shall be disaggregated, when appropriateas indicated in this sub-clause. This disaggregation shall be solely for the purpose of facilitating the comparison of bids by the Procuring Entity. This shall not in any way limit the Procuring Entity’s right to contract on any of the terms offered: For services the price of the services; all taxes already paid or payable on the services if the contract is awarded to the Bidder; and the total price for the service. For related goods: the price of the goods shall be quoted CIP named port of destination, or as specified in the BDS. In quoting the price, the Bidder shall be free to use transportation through carriers registered in any eligible countries. Similarly, the Bidder may obtain insurance services from any eligible source country; all taxes already paid or payable on the goods or on the components and raw materials used in the manufacture or assembly if the contract is awarded to the Bidder; and the total price for the goods.
Prices quoted by the Bidder shall be fixed during the Bidder’s performance of the Contract and not subject to variation on any account, unless otherwise specified in the BDS. A bid submitted with an adjustable price quotation shall be treated as non-responsive and shall be rejected, pursuant to ITB Clause 31. However, if in accordance with the BDS, prices quoted by the Bidder are subject to adjustment during the performance of the Contract, a bid submitted with a fixed price quotation shall not be rejected, but the price adjustment shall be treated as zero.
If so indicated in ITB Sub-Clause 1.1, bids are being invited for individual contracts (lots) or for any combination of contracts (packages), bidders wishing to offer any price reduction for the award of more than one Contract shall specify in their bid the price reductions applicable to each package, or alternatively, to individual Contracts within the package. Price reductions or discounts shall be submitted in accordance with ITB Sub-Clause 15.4, provided the bids for all lots are submitted and opened at the same time.
If so indicated in ITB Sub-Clause 1.1, bids are being invited for individual contracts (lots) or for any combination of contracts (packages). Prices quoted shall correspond to one hundred (100) % of the items specified for each lot and to one hundred (100) % of the quantities specified for each item of a lot. Bidders wishing to offer any price reduction for the award of more than one Contract shall specify in their bid the price reductions applicable to each package or, alternatively, to individual Contracts within the package. Price reductions shall be submitted in accordance with ITB Sub-Clause 15.4, provided the bids for all lots are submitted and opened at the same time.
Currencies of Bid
For Services and Related Goods that the Bidder will provide from inside Malawi the prices shall be quoted in Malawi Kwacha, unless otherwise specified in the BDS. For Services and Related Goods that the Bidder will provide from outside Malawi prices shall be expressed in the currency of any eligible country. If the Bidder wishes to be paid in a combination of amounts in different currencies, it may quote its price accordingly but use no more than three currencies different from the currency of Malawi.
Documents Establishing the Eligibility of the Bidder
To establish their eligibility in accordance with ITB Clause 4, Bidders shall complete the eligibility declarations in the Bid Submission Sheet, included in Section 4, Bidding Forms.
Documents Establishing the Eligibility of Services and Related Goods
To establish the eligibility of the Services and Related Goods, in accordance with ITB Clause 5, Bidders shall complete the country of origin declarations in the Price Schedule Forms, included in Section 4, Bidding Forms.
Documents Establishing the Conformity of the Services and Related Goods to the Bidding Documents
To establish the conformity of the Services and Related Goods to the Bidding Documents, the Bidder shall furnish as part of its bid, the documentary evidence specified in Section 6, Statement of Requirement. The documentary evidence on technical and professional qualifications.
Documents Establishing the Qualifications of the Bidder
To establish its qualifications to perform the Contract, the Bidder shall submit the evidence indicated for each qualification criterion specified in Section 3, Evaluation and Qualification Criteria.
Period of Validity of Bids
Bids shall remain valid for the period specified in the BDS after the bid submission deadline prescribed by the Procuring Entity. A bid valid for a shorter period shall be rejected by the Procuring Entity as non-responsive.
In exceptional circumstances, prior to expiry of the bid validity period, the Procuring Entity may request Bidders to extend the period of validity of their bids. The request and the responses shall be made in writing. If a bid security is requested in accordance with ITB Clause 22, it shall also be extended for a corresponding period. A Bidder may refuse the request without forfeiting its bid security. A Bidder granting the request shall not be required or permitted to modify its bid, except as provided in ITB Sub-Clause 21.3.
In the case of fixed price contracts, if the award is delayed by a period exceeding sixty (60) days beyond the expiry of the initial bid validity, the Contract price shall be adjusted by a factor specified in the request for extension. Bid evaluation shall be based on the Bid Price without taking into consideration the above correction.
Bid Security
Unless otherwise specified in the BDS, the Bidder shall furnish as part of its bid, a bid security in original form and in the amount and currency specified in the BDS.
The bid security shall be in any of the following forms: a bank guarantee; an irrevocable letter of credit; a cashier’s or certified cheque or payable order; all from a reputable source in an eligible country. The bid security shall be submitted either using the Bid Security Form included in Section 4, Bidding Forms, or in another substantially similar format, acceptable to the Procuring Entity. In either case, the form must include the complete name of the Bidder. The bid security shall be valid for twenty-eighty (28) days beyond the end of the validity period of the bid. This shall also apply if the period for bid validity is extended.
Any bid not accompanied by a substantially responsive bid security, if one is required in accordance with ITB Sub-Clause 22.1, shall be rejected by the Procuring Entity as non responsive.
The bid security of unsuccessful Bidders shall be returned as promptly as possible upon the successful Bidder’s furnishing of the performance security pursuant to ITB Clause 45.
The bid security of the successful Bidder shall be returned as promptly as possible once the successful Bidder has signed the Contract and furnished the required performance security, where applicable.
The bid security may be forfeited:
if a Bidder withdraws its bid during the period of bid validity specified by the Bidder on the Bid Submission Sheet, except as provided in ITB Sub-Clause 21.2; or if the successful Bidder fails to: sign the Contract in accordance with ITB Clause 44; furnish a performance security in accordance with ITB Clause 45; or accept the correction of its Bid Price pursuant to ITB Sub-Clause 32.5.
Format and Signing of Bid
The Bidder shall prepare one original of the documents comprising the bid as described in ITB Clause 12 and clearly mark it “ORIGINAL.” In addition, the Bidder shall submit copies of the bid, in the number specified in the BDS and clearly mark them “COPY.” In the event of any discrepancy between the original and the copies, the original shall prevail.
The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by a person duly authorised to sign on behalf of the Bidder. This authorisation shall consist of a written confirmation as specified in the BDS and shall be attached to the bid. The name and position held by each person signing the authorisation must be typed or printed below the signature. All pages of the bid, except for unamended printed literature, shall be signed or initialled by the person signing the bid.
Any interlineation, erasures, or overwriting shall be valid only if they are signed or initialled by the person signing the bid.
Submission and Opening of Bids
Sealing and Marking of Bids
The Bidder shall enclose the original and each copy of the bid, including alternative bids, if permitted in accordance with ITB Clause 14, in separate sealed envelopes, duly marking the envelopes as “ORIGINAL” and “COPY.” These envelopes containing the original and the copies shall then be enclosed in one single envelope.
The inner and outer envelopes shall: be addressed to the Procuring Entity in accordance with ITB Sub-Clause 25.1; bear the subject of the procurement or the Project name, and procurement reference number indicated in the BDS; The inner envelopes shall also indicate the name and address of the Bidder to enable the bid to be returned unopened in case it is declared “late” pursuant to ITB Clause 26.1.
If all envelopes are not sealed and marked as required, the Procuring Entity shall assume no responsibility for the misplacement or premature opening of the bid.
Deadline for Submission of Bids
Bids must be received by the Procuring Entity at the address and no later than the date and time indicated in the BDS. The Procuring Entity may, at its discretion, extend the deadline for the submission of bids by amending the Bidding Documents in accordance with ITB Clause 8, in which case all rights and obligations of the Procuring Entity and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended.
Late Bids
The Procuring Entity shall not consider any bid that arrives after the deadline for submission of bids, in accordance with ITB Clause 25. Any bid received by the Procuring Entity after the deadline for submission of bids shall be declared late, rejected, and returned unopened to the Bidder.
Withdrawal, Substitution, and Modification of Bids
A Bidder may withdraw, substitute, or modify its bid after it has been submitted by sending a written notice, duly signed by an authorised representative, and shall include a copy of the authorisation in accordance with ITB Sub-Clause 23.2, (except that withdrawal notices do not require copies). The corresponding substitution or modification of the bid must accompany the respective written notice. All notices must be: Submitted in accordance with ITB Clauses 23 and 24 (except that withdrawals notices do not require copies), and in addition, the respective envelopes shall be clearly marked “Withdrawal,” “Substitution,” or “Modification;” and Received by the Procuring Entity prior to the deadline prescribed for submission of bids, in accordance with ITB Clause 25.
Bids requested to be withdrawn in accordance with ITB Sub-Clause 27.1 shall be returned unopened to the Bidders.
No bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of bids and expiry of the period of bid validity specified by the Bidder on the Bid Submission Sheet or any extension thereof.
Bid Opening
The Procuring Entity shall conduct the bid opening in the presence of Bidders` designated representatives who may choose to attend, and at the address, date and time specified in the BDS.
First, envelopes marked “WITHDRAWAL” shall be opened and read out and the envelope with the corresponding bid shall not be opened, but returned to the Bidder. No bid withdrawal shall be permitted unless the corresponding withdrawal notice contains a valid authorisation to request the withdrawal and is read out at bid opening. Next, envelopes marked “SUBSTITUTION” shall be opened and read out and exchanged with the corresponding bid being substituted, and the substituted bid shall not be opened, but returned to the Bidder. No bid substitution shall be permitted unless the corresponding substitution notice contains a valid authorisation to request the substitution and is read out at bid opening. Envelopes marked “MODIFICATION” shall be opened and read out with the corresponding bid. No bid modification shall be permitted unless the corresponding modification notice contains a valid authorisation to request the modification and is read out at bid opening. Only envelopes that are opened and read out at bid opening shall be considered further.
All other envelopes shall be opened one at a time, reading out: the name of the Bidder and whether there is a modification; the Bid Prices, including any discounts and alternative offers, if permitted in the BDS; the presence of a bid security, if required; and any other details as the Procuring Entity may consider appropriate. Only discounts and alternative offers read out at bid opening shall be considered for evaluation. No bid shall be rejected at bid opening except for late bids, in accordance with ITB Sub-Clause 26.1.
The Procuring Entity will prepare a record of the bid opening that shall include, as a minimum: the name of the Bidder and whether there is a withdrawal, substitution, or modification; the Bid Price, per lot if applicable, including any discounts and alternative offers; and the presence or absence of a bid security, if one was required. The Bidders’ representatives who are present shall be requested to sign the record. The omission of a Bidder’s signature on the record shall not invalidate the contents and effect of the record. A copy of the record may be provided to Bidders upon request.
Evaluation and Comparison of Bids
Confidentiality
Information relating to the examination, evaluation, comparison, and post qualification of bids, and recommendation of contract award, shall not be disclosed to bidders or any other persons not officially concerned with such process until information on Contract award is communicated to all Bidders.
Any effort by a Bidder to influence the Procuring Entity in the examination, evaluation, comparison, and post-qualification of the bids or Contract award decisions shall result in the rejection of its bid.
Notwithstanding ITB Sub-Clause 29.2, from the time of bid opening to the time of Contract award, if any Bidder wishes to contact the Procuring Entity on any matter related to the bidding process, it should do so in writing.
Clarification of Bids
To assist in the examination, evaluation, comparison and post qualification of the bids, the Procuring Entity may, at its discretion, ask any Bidder for a clarification of its bid. Any clarification submitted by a Bidder that is not in response to a request by the Procuring Entity shall not be considered. The Procuring Entity’s request for clarification and the response shall be in writing. No change in the prices or substance of the bid shall be sought, offered, or permitted, except to confirm the correction of arithmetic errors discovered by the Procuring Entity in the evaluation of the bids, in accordance with ITB Clause 32.
Responsiveness of Bids
The Procuring Entity’s determination of a bid’s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence.
A substantially responsive bid is one that conforms to all the terms, conditions, and specifications of the Bidding Documents without material deviation, reservation, or omission. A material deviation, reservation, or omission is one that: affects in any substantial way the scope, quality, or performance of the Services and Related Goods specified in the Contract; or
limits in any substantial way, inconsistent with the Bidding Documents, the Procuring Entity’s rights or the Bidder’s obligations under the Contract; or if rectified would unfairly affect the competitive position of other Bidders presenting substantially responsive bids.
If a bid is not substantially responsive to the Bidding Documents, it shall be rejected by the Procuring Entity and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.
Nonconformities, Errors, and Omissions
Provided that a bid is substantially responsive, the Procuring Entity may waive any non-conformity or omissions in the bid that does not constitute a material deviation.
Provided that a bid is substantially responsive, the Procuring Entity may request that the Bidder submit the necessary information or documentation, within a reasonable period of time, to rectify nonmaterial nonconformities or omissions in the bid related to documentation requirements. Such omission shall not be related to any aspect of the price of the bid. Failure of the Bidder to comply with the request may result in the rejection of its bid.
Provided that a bid is substantially responsive, the Procuring Entity shall rectify nonmaterial nonconformities or omissions. To this effect, the Bid Price shall be adjusted, for comparison purposes only, to reflect the price of the missing or non-conforming item or component. The adjustment shall be made using the method indicated in the BDS.
Provided that the bid is substantially responsive, the Procuring Entity shall correct arithmetical errors on the following basis: if there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected, unless in the opinion of the Procuring Entity there is an obvious misplacement of the decimal point in the unit price, in which case the total price as quoted shall govern and the unit price shall be corrected;
if there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall prevail and the total shall be corrected; and if there is a discrepancy between words and figures, the amount in words shall prevail, unless the amount expressed in words is related to an arithmetic error, in which case the amount in figures shall prevail subject to (a) and (b) above.
If the Bidder that submitted the lowest evaluated bid does not accept the correction of errors, its bid shall be disqualified and its bid security may be forfeited.
Preliminary Examination of Bids- Eligibility and Administrative Compliance
The Procuring Entity shall examine the bids to confirm that all documents and technical documentation requested in ITB Clause 12 have been provided, and to determine the completeness of each document submitted.
The Procuring Entity shall confirm that the following documents and information have been provided in the Bid. If any of these documents or information is missing, the bid shall be rejected. Bid Submission Sheet, including: a brief description of the Services and Related Goods offered; and the price of the Bid; the period of validity of the Bid; Price Schedules;
Written confirmation of authorisation to commit Bidder; and Bid Security, if applicable.
Detailed Commercial and Technical Evaluation
The Procuring Entity shall examine the bid to confirm that all terms and conditions specified in the GCC and the SCC have been accepted by the Bidder without any material deviation or reservation. The Procuring Entity shall evaluate the technical aspects of the bid submitted in accordance with ITB Clause 19, to confirm that all requirements specified in Section 6, Statement of Requirements of the Bidding Documents, have been met without any material deviation or reservation. If, after the examination of the terms and conditions and the technical evaluation, the Procuring Entity determines that the bid is not substantially responsive in accordance with ITB Clause 31, it shall reject the bid.
Conversion to Single Currency
For evaluation and comparison purposes, the Procuring Entity shall convert all bid prices expressed in the amounts in various currencies into a single currency, using the selling exchange rate established by the source and on the date specified in the BDS.
Margin of Preference
Unless otherwise specified in the BDS, a margin of preference shall not apply. Where a Margin of Preference applies the details to be applied shall be listed in Section 3 Evaluation Methodology and Criteria.
Financial Comparison of Bids
The Procuring Entity shall financially evaluate each bid that has been determined, up to this stage of the evaluation, to be substantially responsive.
To financially evaluate a bid, the Procuring Entity shall only use the criteria and methodologies defined in this Clause and in Section 3, Evaluation Methodology and Criteria. No other criteria or methodology shall be permitted.
To financially evaluate a bid, the Procuring Entity shall consider the following: the bid price; price adjustment for correction of arithmetic errors in accordance with ITB Sub-Clause 32.4; price adjustment due to discounts offered in accordance with ITB Sub-Clause 15.3;
adjustment for nonconformities and omissions in accordance with ITB Sub-Clause 32.3; application of all the evaluation factors indicated in Section 3, Evaluation Methodology and Criteria; and adjustments due to the application of a margin of preference, in accordance with ITB Clause 36.
Determination of lowest evaluated bid
The Procuring Entity shall compare all substantially responsive bids to determine the lowest evaluated bid, in accordance with ITB Sub-Clause 15.6.
Post-qualification of the Bidder
The Procuring Entity shall determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated and substantially responsive bid is qualified to perform the Contract satisfactorily.
The determination shall be based upon an examination of the documentary evidence of the Bidder’s qualifications submitted by the Bidder, pursuant to ITB Clause 20, to clarifications in accordance with ITB Clause 30 and the qualification criteria indicated in Section 3, Evaluation Methodology and Criteria. Factors not included in Section 3 shall not be used in the evaluation of the Bidder’s qualification.
An affirmative determination shall be a prerequisite for award of the Contract to the Bidder. A negative determination shall result in disqualification of the bid, in which event the Procuring Entity shall proceed to the next lowest evaluated bid to make a similar determination of that Bidder’s capabilities to perform satisfactorily.
Procuring Entity’s Right to Accept Any Bid, and to Reject Any or All Bids
The Procuring Entity reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids at any time prior to contract award, without thereby incurring any liability to Bidders.
Award of Contract
Award Procedure
The Procuring Entity shall award the Contract to the Bidder whose bid has been determined to be the lowest evaluated bid and is substantially responsive to the Bidding Documents, provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily.
Procuring Entity’s Right to Vary Quantities at Time of Award
At the time the Contract is awarded, the Procuring Entity reserves the right to increase or decrease the amount of Services and Related Goods originally specified in Section 6, Statement of Requirements, provided this does not exceed the percentages indicated in the BDS, and without any change in the unit prices or other terms and conditions of the bid and the Bidding Documents.
Notification and Acceptance of Award
Prior to expiry of the period of bid validity, the Procuring Entity shall notify the successful Bidder, in writing, that its bid has been accepted. At the same time, the Procuring Entity shall also notify all other Bidders of the results of the bidding. Until a formal contract is prepared and executed, the notification of award shall constitute a binding Contract. The Procuring Entity shall publish in the Malawi Government Gazette the results of the award of contract, as required by the Public Procurement Act 2003.
Signing of Contract
Promptly after notification, the Procuring Entity shall send the successful Bidder the contract documents and the Special Conditions of Contract. Within thirty (30) days of receipt of the contract documents, the successful Bidder shall sign, date, and return it to the Procuring Entity.
Performance Security
Within thirty (30) days of receipt of notification of award from the Procuring Entity, the successful Bidder shall furnish the performance security in the amount and form specified in the BDS and SCC, using for that purpose the Performance Security Form included in Section 9, Contract Forms, or another form acceptable to the Procuring Entity.
Failure of the successful Bidder to submit the above-mentioned Performance Security or sign the Contract shall constitute sufficient grounds for annulment of the award and forfeiture of the bid security. In that event, the Procuring Entity may award the Contract to the next lowest evaluated Bidder whose bid is substantially responsive and is determined by the Procuring Entity to be qualified to perform the Contract satisfactorily.

Section 2. Bid Data Sheet (BDS)

Instructions to Bidders (ITB) referenceData relevant to ITB
A. Introduction
ITB 1.1The Procuring Entity is: Kamuzu University of Health Science (KUHES)
Itb 1.1; 2.1 And 22.2(B)The Project name or the Subject of the procurement is: Printing, Supply and Delivery of HSA Training Curriculum and Manuals
ITB 1.1and 22.2(b)The Procurement Reference Number is: KUHEs/GAVI/09/2021
ITB 1.1The number and identification of Lots in this Bidding Document is: N/A
ITB 5.3The Bidder Shall NOT be required to include with its bid, documentation from the Manufacturer of the Goods, that it has been duly authorised to supply, in Malawi, the Goods indicated in its bid.
B. Bidding Documents
ITB 7.1For clarification purposes only, the Procuring Entity’s address is: Attention: Procurement Officer Room number: 323/325 Histopathology Building Street Address: Mahatma Gandhi Road City: Blantyre Post Code: 00265 Country: Malawi Telephone: 01-810 911 Facsimile number: 01-874 700 E mail address: ipdc@medcol.mw
C. Preparation of Bids
ITB 11.1 (f)The Bidder shall submit with its bid the following additional documents:

Note that not submitting any of these will read to disqualification A signed bid submission sheet indicating the Bid Validity period of 90 daysOriginal letter from the Bank to show financial capacity or access to credit line facilities Copy of bidder’s trading certificate Copy of valid tax clearance certificate Proof of past performance; copies of Local Purchase Orders/Contracts, Delivery Notes and Payment Vouchers or any payment evidenc A Complete price schedule Documentation showing Delivery period of 14 days Documentation showing acceptance of 30 days payment terms. A Bid Securing declaration Samples of materials to be printed- Any Art work Copy of valid National Identity for propriators These factors will be used during the evaluation process
ITB 13.3For Goods and Related Services, the Bidder shall quote prices using the following Inco terms: DDP Kamuzu University of Health Science-Blantyre
ITB 13.4The prices quoted by the Bidder shall be: Fixed
ITB 14.1For Goods and Related Services originating in Malawi, the currency of the bid shall be: Malawi Kwacha
ITB 19.1The bid validity period shall be: 90days.
ITB 20.1
A bid securing declaration is required.
D. Submission and Opening of Bids
ITB 21.1In addition to the original of the bid, the number of copies required is:
ITB 23.1For Bid Submission only, the Procuring Entity’s address is: Attention: Procurement Officer Room number: 323/325 Histopathology Building Floor: Second Floor Street Address: Mahatma Gandhi Road City: Blantyre Country: Malawi Date: 11th October, 2021 Time:14:30 Hours
ITB 27.1The bid opening shall take place at: Kamuzu University of Health Science (KUHES)– Blantyre Floor/Room number: 327 Histopathology Building Street Address: Mahatma Ghandi Road City : Blantyre 3 Country: Malawi Date: 11th October, 2021 Time:14:30 Hours
ITB 26.1Bids will have to be submitted physically
E. Evaluation, and Comparison of Bids
ITB 33.1The currency that shall be used for bid evaluation and comparison purposes to convert all bid prices expressed in various currencies into a single currency is: The source of exchange rate shall be: RBM The date for the exchange rate shall be: 14 Days before the deadline for submission
F. Award of Contract
ITB 39.1The percentage by which quantities may be increased is: 20% The percentage by which quantities may be decreased is: 20%

Section 2. Bid Data Sheet (BDS)

Instructions to Bidders (ITB) referenceData relevant to ITB
A. Introduction
ITB 1.1The Procuring Entity is: Kamuzu University of Health Science (KUHES)
Itb 1.1; 2.1 And 22.2(B)The Project name or the Subject of the procurement is: Printing, Supply and Delivery of HSA Training Curriculum and Manuals
ITB 1.1and 22.2(b)The Procurement Reference Number is: KUHEs/GAVI/09/2021
ITB 1.1The number and identification of Lots in this Bidding Document is: N/A
ITB 5.3The Bidder Shall NOT be required to include with its bid, documentation from the Manufacturer of the Goods, that it has been duly authorised to supply, in Malawi, the Goods indicated in its bid.
B. Bidding Documents
ITB 7.1For clarification purposes only, the Procuring Entity’s address is: Attention: Procurement Officer Room number: 323/325 Histopathology Building Street Address: Mahatma Gandhi Road City: Blantyre Post Code: 00265 Country: Malawi Telephone: 01-810 911 Facsimile number: 01-874 700 E mail address: ipdc@medcol.mw
C. Preparation of Bids
ITB 11.1 (f)The Bidder shall submit with its bid the following additional documents:

Note that not submitting any of these will read to disqualification A signed bid submission sheet indicating the Bid Validity period of 90 daysOriginal letter from the Bank to show financial capacity or access to credit line facilities Copy of bidder’s trading certificate Copy of valid tax clearance certificate Proof of past performance; copies of Local Purchase Orders/Contracts, Delivery Notes and Payment Vouchers or any payment evidenc A Complete price schedule Documentation showing Delivery period of 14 days Documentation showing acceptance of 30 days payment terms. A Bid Securing declaration Samples of materials to be printed- Any Art work Copy of valid National Identity for propriators These factors will be used during the evaluation process
ITB 13.3For Goods and Related Services, the Bidder shall quote prices using the following Inco terms: DDP Kamuzu University of Health Science-Blantyre
ITB 13.4The prices quoted by the Bidder shall be: Fixed
ITB 14.1For Goods and Related Services originating in Malawi, the currency of the bid shall be: Malawi Kwacha
ITB 19.1The bid validity period shall be: 90days.
ITB 20.1
A bid securing declaration is required.
D. Submission and Opening of Bids
ITB 21.1In addition to the original of the bid, the number of copies required is:
ITB 23.1For Bid Submission only, the Procuring Entity’s address is: Attention: Procurement Officer Room number: 323/325 Histopathology Building Floor: Second Floor Street Address: Mahatma Gandhi Road City: Blantyre Country: Malawi Date: 11th October, 2021 Time:14:30 Hours
ITB 27.1The bid opening shall take place at: Kamuzu University of Health Science (KUHES)– Blantyre Floor/Room number: 327 Histopathology Building Street Address: Mahatma Ghandi Road City : Blantyre 3 Country: Malawi Date: 11th October, 2021 Time:14:30 Hours
ITB 26.1Bids will have to be submitted physically
E. Evaluation, and Comparison of Bids
ITB 33.1The currency that shall be used for bid evaluation and comparison purposes to convert all bid prices expressed in various currencies into a single currency is: The source of exchange rate shall be: RBM The date for the exchange rate shall be: 14 Days before the deadline for submission
F. Award of Contract
ITB 39.1The percentage by which quantities may be increased is: 20% The percentage by which quantities may be decreased is: 20%
Section 3: Evaluation Methodology and Criteria

This section, read in conjunction with Section 1, Instructions to Bidders and Section 2, Bid Data Sheet, contains all the factors, methods and criteria that the Procuring Entity shall use to evaluate a bid and determine whether a bidder has the required qualifications. No other factors, methods or criteria shall be used.

A Evaluation Methodology

1 Methodology Used
1.1 The evaluation methodology to be used for the evaluation of bids received shall be the Technical Compliance methodology.
2 Summary of Methodology
2.1 The Technical Compliance methodology recommends the lowest evaluated bid, which is eligible, compliant and substantially responsive to the technical and commercial requirements of the Bidding Document, provided that the Bidder is determined to be qualified to perform the contract satisfactorily. 2.2 The evaluation shall be conducted in three sequential stages – a preliminary examination to determine the eligibility of bidders and the administrative compliance of bids received; a detailed evaluation to determine the commercial and technical responsiveness of the eligible and compliant bids; and a financial comparison to compare prices of the eligible, compliant, responsive bids received and determine the lowest evaluated bid. 2.3 Failure of a bid at any stage of the evaluation shall prevent further consideration.
B Preliminary Examination Criteria
3 Eligibility Criteria
3.1 The eligibility requirements shall be determined for eligible Bidders in accordance with ITB Clause 4.
3.2 The documentation required to provide evidence of eligibility shall be:- A signed bid submission sheet indicating the Bid Validity period of 90 days Original letter from the Bank to show financial capacity or access to credit line facilities Copy of bidder’s trading certificate Proof of past performance; copies of Local Purchase Orders/Contracts, Delivery Notes and Payment Vouchers or any payment evidenc A Complete price schedule Documentation showing Delivery period of 14 days Documentation showing acceptance of 30 days payment terms. A Bid Securing declaration Samples of materials to be printed- Any Art work Copy of valid National Identity for propriators


4 Administrative Compliance Criteria
4.1 The evaluation of Administrative Compliance shall be conducted in accordance with ITB Sub-Clauses 33.1 and 33.2.
C Detailed Evaluation
5. Commercial and Technical Evaluation
5.1 The commercial responsiveness of bids shall be evaluated in accordance with ITB Clause 34. The criteria shall be: (a) acceptance of the terms and conditions specified in the GCC and SCC; (b) compliance to the statement of requirements (technical specifications)
D Financial Comparison
6. Costs to be included in Bid Price
6.1 The financial comparison shall be conducted in accordance with ITB Clause 37. The costs to be included in the bid price are: (a) the unit and total rates in the Price Schedule; (b) taxes, duties and levies; (c) discounts, adjustments if any.
7 Determination of Lowest Evaluated Bid
7.1 The bid with the lowest price, among those which are eligible, compliant and substantially responsive shall be the lowest evaluated bid. {and recommended for award of contract]
E Post-qualification
8 The lowest evaluated bid shall be post qualified on the basis of;
(a) a copy of the Bidder’s Certificate of Registration or equivalent; (b) a copy of the Bidder’s Business Licence or equivalent; (c) past performance of the bidder; (d) availability of staff and equipment (f) a Public Procurement and Disposal of Assets (PPDA) certificate (g) a Tax Clearance Certificate
Please note that the above factors will be used during the evaluation processes and failure to include any of the above factors shall lead to disqualification

Section 4. Bidding Forms

Table of Forms

Bid Submission Sheet 2

Price Schedule for Goods and Related Services 4

Bid Securing declaration 6

Bid Submission Sheet [Input of Information to be completed by Bidder]

Date: [insert date (as day, month and year) of Bid Submission]

Procurement Reference Number: [insert reference number]

To: [insert complete name of Procuring Entity].

We, the undersigned, declare that:

  1. We have examined and have no reservations to the Bidding Documents, including Addenda No: [insert the number and issuing date of each Addenda];
  2. We offer to supply in conformity with the Bidding Documents and in accordance with the delivery schedule specified in the Statement of Requirements the following Goods and Related Services: [insert a brief description of the Goods and Related Services];
  3. The total price of our Bid is: [insert the total bid price in words and figures, indicating the various amounts and the respective currencies];
  4. Our bid shall be valid for a period of [specify the number of calendar days] days from the date fixed for the bid submission deadline in accordance with the Bidding Documents, and it shall remain binding upon us and may be accepted at any time before expiry of that period;
  5. We, including any subcontractors for any part of the contract resulting from this procurement process, are eligible to participate in procurement in accordance with ITB Clause 4.1 and have not been suspended from participating in public procurement;
  6. We are not participating, as Bidders, in more than one bid in this bidding process;
  7. We do not have any conflict of interest and have not participated in the preparation of the original Statement of Requirements for the Procuring Entity;
  8. Our firm, its affiliates or subsidiaries, including subcontractors or suppliers for any part of the contract are not under investigation by the Anti-Corruption Bureau or any other law enforcement body in Malawi relating to participation in any procurement tender exercise or execution of any public procurement contract relating to the purchase of goods, works and services by any Procuring Entity.
  9. The names and physical addresses of the Directors of our firm are provided in the table below:
NameAddress








  1. If our bid is accepted, we commit to obtain a performance security in accordance with the Bidding Documents, in the amount of [insert amount and currency in words and figures of the performance security] for the due performance of the Contract;

(k) We understand that this bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal contract is prepared and executed.

(l) We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive.

Name [insert complete name of person signing the Bid] in the capacity of [insert legal capacity of person signing the bid].

Signed [insert signature of person whose name and capacity are shown above]

Duly authorised to sign the bid for and on behalf of [insert complete name of Bidder].

Dated on …….. day of ………………………….., 20….[insert date of signing]

Price Schedule for Goods and Related Services

[Input of Information to be completed by Bidder]


Date:… [Insert date (as day, month and year) of Bid Submission].. Procurement Reference Number: [insert number of bidding process]
Name of the Bidder: …[Insert full name of Bidder]
1234567
Item No.Good or Related ServiceCountry of originQuantity (No. of units)Unit price 1Import Duties, Sales Taxes and other Taxes, per
unit
1
Total Price







[Insert number of item][name of items, good or related service][insert country of origin of this item][insert number of units of this item to be purchased][insert the unit price of this item, excluding all import duties and taxes, paid or payable in the Republic of Malawi][insert all import duties, taxes paid or payable in the Republic of Malawi on this item][insert the total price for this item, which is the sum of columns 5 and 6]



































Notes:

1 In accordance with ITB Clauses 13 and 14.

Name [insert complete name of person signing the Bid] In the capacity of [insert legal capacity of person signing the bid]

Signed insert signature of person whose name and capacity are shown above]

Duly authorised to sign the bid for and on behalf of [insert complete name of Bidder]

Dated on ………………. day of …………………………, 20 … [insert date of signing]

Note to Bidders: This Bid Securing Declaration should be on the letterhead of the Bidder in accordance with the instructions indicated. It should be included by the Bidder in its bid, in accordance with ITB Clause 16.

4.1.2 Bid Securing Declaration

Date: [insert date (as day, month and year) of Bid Submission]

Procurement Reference Number: [insert number of bidding process]

To: [insert complete name of Procuring Entity]

We, the undersigned, declare that:

We understand that, according to your conditions, bids must be supported by a Bid-Securing Declaration.

We accept that we will automatically be suspended from being eligible for bidding in any contract with the Client for the period of time of two (2) years, if we are in breach of our obligation(s) under the bid conditions, because we:

  1. Have withdrawn our Bid during the period of bid validity specified in the Bid Data Sheet; or
  2. Having been notified of the acceptance of our bid by the Client during the period of bid validity, (i) fail or refuse to execute the Contract; or (ii) fail or refuse to furnish the performance security, if required, in accordance with the ITB.

We understand this Bid Securing Declaration shall expire if we are not the successful Bidder, upon the earlier of (i) our receipt of your notification to us of the name of the successful Bidder; or (ii) twenty-eight days after the expiration of our Bid.

Signed: [signature of person whose name and capacity are shown] in the capacity of [legal capacity of person signing the Bid Securing Declaration]

Name: [complete name of person signing the Bid Securing Declaration]

Duly authorised to sign the bid for and on behalf of: [complete name of Bidder]

Dated this…………….. day of…………………………, ………. [date of signing]

Corporate Seal (where appropriate)

[Note: In case of a Joint Venture, the Bid Securing Declaration must be in the name of all partners to the Joint Venture that submits the bid.]

Manufacturer’s Authorisation [Input of Information to be completed by Bidder]

Date: [insert date (as day, month and year) of Bid Submission]. Procurement Reference Number: [insert number of bidding process]

To: [insert complete name of Procuring Entity]

WHEREAS [insert complete name of Manufacturer], who are official manufacturers of[insert type of goods manufactured], having factories at [insert full address of Manufacturer], do hereby authorise [insert complete name of Bidder] to submit a bid in relation to the Invitation for Bids indicated above, the purpose of which is to provide the following Goods, manufactured by us[insert name and or brief description of the Goods], and to subsequently negotiate and sign the Contract.

We hereby extend our full guarantee and warranty in accordance with Clause 27 of the General Conditions of Contract, with respect to the Goods offered by the above firm in reply to this Invitation for Bids.

Name: [insert complete name of person signing the Bid] In the capacity of [insert legal capacity of person signing the bid]

Signed: [insert signature of person whose name and capacity are shown above]

Duly authorised to sign the bid for and on behalf of: [insert complete name of Bidder]

Dated on ____________ day of __________________, _______ [insert date of signing]

Note: This letter of authorisation should be on the letterhead of the Manufacturer and should be signed by a person with the proper authority to sign documents that are binding on the Manufacturer. It should be included by the Bidder in its bid, if so indicated in the BDS.

Section 5: Eligible Countries

Procurement Reference Number: KUHEs/GAVI/09/2021

All countries are eligible except countries subject to the following provisions.

A country shall not be eligible if:

as a matter of law or official regulation, the Government of the Republic of Malawi prohibits commercial relations with that country, provided that the Government of the Republic of Malawi is satisfied that such exclusion does not preclude effective competition for the provision of Services and Related Goods; or

(b) by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Government of the Republic of Malawi prohibits any import of Goods from that country or any payments to persons or entities in that country.

Section 6. Statement of Requirements

Contents

1. List of Goods and Related Services

6 Delivery and Completion Schedule

7. Technical Specifications and Compliance Sheet

List of Goods and Related Services Procurement Reference Number: KUHEs/GAVI/09/2021


HSA TRAINING CURRICULUM AND TRAINING MANUALS

Item No.Description of GoodsUnit of MeasureQuantityPrice (MK)
1Training Manuals for Senior HSAEach1500
2Certificate in Community Helath Students HandbookEach10000
3Generic Cirriculum Certificate in Community HealthEach500
4Certificate in Community Health Students HandbookEach10000
5Certificate in Community Helth Students HandbookEach10000
6Handobook for Senoir Health SurveillanceEach1500

The specific conditions for the goods are attached and will form an integral part of any resulting contract.

Delivery and Completion Schedule

The delivery or completion period shall commence from the date of contract award. Refer to Incoterms specified in the ITB for the interpretation of the delivery period.

Item NumberDescription of Goods
or RelatedService
Delivery Completion period
(days/wks./moths)
Delivery Point/Site


1
PRINTING, SUPPLY AND DELIVERY OF HSA TRAINING CURRICULUM AND TRAINING MANUALS7 DAYS AFTER SIGNING OF A CONTRACTKAMUZU UNIVERSITY OF HEALTH SCIENCES- BLANTYRE

Technical Specifications and Compliance Sheet

Procurement Reference Number: KUHEs/GAVI/09/2021

Column b states the minimum technical specification of the item(s) required by the Procuring Entity.

The Bidder is to complete column c with the technical specification of the item(s) offered and to state whether the offered items “comply” or do “not comply” giving details of the areas of non-compliance.

LOT 1

Item No.Technical Specification of items required
including applicable standards
Compliance with specifications offered
ABC
1.A4 Training manuals of Senior Health Surveillance Assistants of 75 pages, printed in black ink throughout on white 80gsm bond paper, cover printed in full color on glossy 250gsm, collated, folded, saddle stitched and trimmed to size
2.A4 Certificate in community Health Students handbook of 169 pages, printed in black ink throughout on white 80gsm bond paper, cover printed in full color on glossy 250gsm collated perfect binding and trimmed to size
3.A4 Generic curriculum certificate in community health of 112 pages, printed in black ink throughout on white 80 gsm bond paper, cover printed on glossy 250gsm, collated, perfect binding and trimmed to size
4.A4 Certificate in community health students handbook of 212 pages, printed in black ink throughout on white 80gsm bond paper, cover printed in full color on glossy 250gsm, collated, perfect binding and trimmed to size
5.A4 Certificate in community Health students handbook of 68 pages, printed in black ink throughout on white 80 gsm bond paper, cover printed in full color on glossy 250gsm, collated, folded, saddle stitched and trimmed to size.
6.A4 Handbook for Senior Health Surveillance assistants of 58 pages printed in black ink throughout on white 80gsm bond paper, cover printed in full color on glossy 250gsm, collated, folded, saddle stitched and trimmed to size

Section 7: General Conditions of Contract

Table of Clauses

AGeneral Provisions 2

1 Definitions 2

2 Corrupt Practices 3

BThe Contract 3

3 Contract Documents 3

4 Governing Law 4

5 Language 4

6 Notices 4

7 Assignment 4

8 Subcontracting 4

9 Contract Amendments 4

10 Change in Laws 5

11 Taxes and Duties 5

12 Force Majeure 5

13 Termination 6

14 Cessation of Rights and Obligations 7

15 Cessation of Services 7

16 Settlement of Disputes 8

17 Liquidated Damages 8

18 Commencement of Services 8

19 Completion Period and Completion of the Services 8

CObligations of the Procuring Entity 8

20 Provision of Information and Assistance 8

DPayment 9

21 Contract Price 9

22 Price Adjustments 9

23 General Payment Procedure 9

EObligations of the Bidder 10

24 Obligations of the Bidder 10

25 Eligibility 10

26 Code of Conduct 10

27 Indemnification 10

28 Insurance to be Taken Out by the Bidder 11

29 Accounting, Inspection and Auditing 11

FPerformance of the Services 12

30 Scope of Services 12

31 Bidder’s Personnel 12

32 Working hours of the Personnel 12

33 Replacement of Personnel 12

34 Performance Security 12

Section 7: General Conditions of Contract


A General Provisions
Definitions


1.1 The following words and expressions shall have the meanings hereby assigned to them: “Contract” means the Agreement entered into between the Procuring Entity and the Supplier, together with the Contract Documents referred to therein, including all attachments, appendices, and all documents incorporated by reference therein. “Contract Documents” means the documents listed in the Agreement, including and amendments thereto. “Contract Price” means the price payable to the Supplier as specified in the Agreement, subject to such additions and adjustments thereto or deductions therefrom, as may be made pursuant to the Contract. “Day” means calendar day. “Eligible Countries” means the countries and territories eligible as listed in Section 5 of the Bidding Document. “GCC” means the General Conditions of Contract. “Personnel” means persons engaged by the Bidder or by any Sub-contractor as employees and assigned to the performance of the Services or any part thereof; “Procuring Entity” means the entity procuring the Services and Related Goods, as specified in the Agreement. “SCC” means the Special Conditions of Contract. “Subcontractor” means any natural person, private or government entity, or a combination of the above, including its legal successors or permitted assigns, to whom any part of the Services to be provided or execution of any part of the Services is subcontracted by the bidder. The Site, where applicable, means the place named in the SCC. 1.2 If the context so requires, singular means plural and vice versa. .


Fraud and Corruption
2.1 The Government requires that Procuring Entities, as well as Bidders and Suppliers under government-financed contracts, observe the highest standard of ethics during the procurement and execution of such contracts. In pursuance of this policy, the Government: defines, for the purposes of this provision, the terms set forth below as follows: “corrupt practice” means – (A) the offering, giving, receiving, obtaining or soliciting of any advantage to influence the action of any public officer or any official or any other person; (B) influence peddling; (C) the extortion of any advantage; in the procurement process or in contract execution. “fraudulent practice” means a misrepresentation or omission of facts in order to influence a procurement process or the execution of a contract; “collusive practices” means a scheme or arrangement between two or more Bidders, with or without the knowledge of the Procuring Entity, designed to establish prices at artificial, noncompetitive levels; and “coercive practices” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in a procurement process, or affect the execution of a contract. will reject a recommendation for award if it determines that the Bidder recommended for award has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for the contract in question; and will debar a Bidder from participation in public procurement for a specified period of time if it at any time determines that the firm has engaged in corrupt, fraudulent, collusive or coercive practices in competing for, or in executing, a contract.
B The Contract
Contract Documents
3.1 The documents forming the Contract shall be interpreted in the following order of priority: (a) Agreement, (b) Letter of Bid Acceptance, (c) Bidder’s Bid , (d) Special Conditions of Contract, (e) General Conditions of Contract, (f) Statement of Requirements, (g) any other document listed in the SCC as forming part of the Contract. 3.2 All documents forming the Contract are intended to be correlative, complementary, and mutually explanatory 3.3 No amendment, modification or other variation of the Contract shall be valid unless it is in writing, is dated, expressly refers to the Contract, and is signed by a duly authorised representative of each party thereto. 3.4 The Contract constitutes the entire agreement between the Procuring Entity and the bidder and supersedes all communications, negotiations and agreements (whether written or oral) of parties with respect thereto made prior to the date of Contract.
Governing Law
4.1 The Contract shall be governed by and interpreted in accordance with the laws of the Republic of Malawi unless otherwise specified in the SCC.
Language
5.1 The Contract as well as all correspondence and documents relating to the Contract exchanged by the Bidder and the Procuring Entity, shall be written in English unless specified otherwise in the SCC.
Notices
6.1 Any notice, request or consent required or permitted to be given or made pursuant to the Contract shall be in writing. Any such notice shall be deemed to have been given when delivered to the authorised representative of the Party at the address specified in the SCC. 6.2 A Party may change its address for notice hereunder by giving the other Party notice of such change.
Assignment
7.1 The Procuring Entity or the bidder shall not assign, in whole or in part, their obligations under this Contract, except with the prior written consent of the other party.
Subcontracting
8.1 The Bidder shall request approval in writing from the Procuring Entity of all subcontracts awarded under the Contract that are not included in the Contract. Subcontracting shall in no event relieve the Bidder from any of its obligations, duties, responsibilities or liability under the Contract. 8.2 Subcontracts shall comply with the provisions of GCC Clauses 2 and 26.
Contract Amendments
9.1 No amendment or other variation of the Contract shall be valid unless it is in writing, is dated, expressly refers to the Contract, and is signed by a duly authorised representative of each party thereto
Change in Laws
10.1 Unless otherwise specified in the Contract, if after the date of the Bidding Document, any law, regulation, ordinance, order or bylaw having the force of law is enacted, promulgated, abrogated, or changed in the Republic of Malawi or where the Site is located (which shall be deemed to include any change in interpretation or application by the competent authorities) that subsequently affects the Statement of Requirements and/or the Contract Price, then such Statement of Requirements and/or Contract Price shall be correspondingly increased or decreased, to the extent that the Bidder has thereby been affected in the performance of any of its obligations under the Contract. Notwithstanding the foregoing, such additional or reduced cost shall not be separately paid or credited if the same has already been accounted for in the contract amendment provisions in accordance with GCC Clause 9 or price adjustment in accordance with GCC Clause 23.
Taxes and Duties
11.1 The Bidder shall bear and pay all taxes, duties, and levies imposed on the Bidder, by all municipal, state or national government authorities, both within and outside Republic of Malawi, in connection with the provision of the Services to be supplied under the Contract. 11.2 For the purpose of the Contract, it is agreed that the Contract Price specified in the Agreement is based on the taxes, duties, levies, and charges prevailing at the date twenty-eight (28) days prior to the date of bid submission in the Republic of Malawi (called “tax” in this clause). If any tax rates are increased or decreased, a new tax is introduced, an existing tax is abolished, or any change in interpretation or application of any tax occurs in the course of the performance of the Contract, which was or will be assessed on the Bidder, its Subcontractors, or their employees in connection with performance of the Contract, an equitable adjustment to the Contract Price shall be made to fully take into account any such change by addition to or reduction from the Contract Price, as the case may be.
Force Majeure
12.1 The Supplier shall not be liable for forfeiture of its performance security, liquidated damages, or termination for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure.
12.2 For purposes of this Clause, “Force Majeure” means an event or situation beyond the control of the Supplier that is not foreseeable, is unavoidable, and its origin is not due to negligence or lack of care on the part of the Supplier. Such events may include, but not be limited to, acts of the Procuring Entity in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, and freight embargoes. 12.3 If a Force Majeure situation arises, the Supplier shall promptly notify the Procuring Entity in writing of such condition and the cause thereof. Unless otherwise directed by the Procuring Entity in writing, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event.
Termination
13.1 The Procuring Entity may terminate this Contract, by not less than thirty days written notice of termination to the Bidder, to be given after the occurrence of any of the events specified in paragraphs (a) to (e) of this Clause and 60 days’ notice in the case of the event referred to in paragraph (f): (a) the Bidder fails to remedy a failure in the performance of its obligations under the Contract, within thirty days after being notified or within such period as the Procuring Entity may have subsequently approved in writing; (b) the Bidder becomes insolvent or bankrupt or enters into any agreements with their creditors for relief of debt or take advantage of any law for the benefit of debtors or go into liquidation or receivership whether compulsory or voluntary, other than for a reconstruction or amalgamation; (c) the Bidder fails to comply with any final decision reached as a result of arbitration proceedings pursuant to GCC Clause 16 hereof; (d) the Bidder is unable as the result of Force Majeure, to perform a material portion of the Services for a period of not less than sixty days; (e) the Bidder, in the judgment of the Procuring Entity, has engaged in corrupt or fraudulent practices in competing for or in executing the Contract. (f) the Procuring Entity, in its sole discretion and for any reason whatsoever, decides to terminate the Contract.
13.2 The Bidder may terminate this Contract, by not less than thirty days written notice to the Procuring Entity, such notice to be given after the occurrence of any of the events specified in (a) to (d) below, if: (a) the Procuring Entity fails to pay any money due to the Bidder pursuant to the Contract and not subject to dispute pursuant to GCC Clause 16, within forty-five days after receiving written notice from the Bidder that such payment is overdue; (b) the Procuring Entity is in material breach of its obligations pursuant to the Contract and has not remedied the same within forty-five days (or such longer period as the Bidder may have subsequently approved in writing) following the receipt by the Procuring Entity of the Bidder’s notice specifying such breach; (c) the Procuring Entity is unable as the result of Force Majeure, to perform a material portion of the Services for a period of not less than sixty days; or (d) the Procuring Entity fails to comply with any final decision reached as a result of arbitration pursuant to GCC Clause 16 hereof.


13.3 Upon termination of this Contract pursuant to Clauses 13.1 or 13.2, the Procuring Entity shall make the following payments to the Bidder: Remuneration pursuant to Clause 21 for Services satisfactorily performed prior to the effective date of termination Except in the case of termination pursuant to paragraphs (a) to (d) of Clause 13.1, reimbursement of any reasonable cost incident to the prompt and orderly termination of the contract, including the cost of the return travel of the Personnel and their eligible dependents
Cessation of Rights and Obligations
14.1 Upon termination of the Contract pursuant to GCC Clause 13, or upon completion of the Contract pursuant to GCC Clause 19 hereof, all rights and obligations of the Parties shall cease, except – (a) such rights and obligations as may have accrued on the date of termination or expiry; (b) the Bidder’s obligation to permit inspection, copying and auditing of their accounts and records set forth in GCC Clause 29; and (c) any right which a Party may have under the Governing Law.
Cessation of Services
15.1 Upon termination of the Contract by notice of either Party to the other pursuant to GCC Clause 13, the Bidder shall, immediately upon dispatch or receipt of such notice, take all necessary steps to bring the Services to a close in a prompt and orderly manner and shall make every reasonable effort to keep expenditures for this purpose to a minimum.
Settlement of Disputes
16.1 The Procuring Entity and the Bidder shall make every effort to resolve disputes amicably arising between them under or in connection with the Contract or interpretation thereof.
16.2 If the parties fail to resolve such a dispute or difference by mutual consultation within twenty-eight days from the commencement of such consultation, either party may require that the dispute be referred for resolution in accordance with the Arbitration Law of the Republic of Malawi or such other formal mechanism specified in the SCC.
Liquidated Damages
17.1 Except as provided under GCC Clause 12, if the Bidder fails to deliver any or all of the Goods or perform the Related Services within the period specified in the Contract, the Procuring Entity may without prejudice to all its other remedies under the Contract, deduct from the Contract Price, as liquidated damages, a sum equivalent to the percentage specified in the SCC of the Contract Price for each week or part thereof of delay until actual delivery or performance, up to a maximum deduction of the percentage specified in those SCC. Once the maximum is reached, the Procuring Entity may terminate the Contract pursuant to GCC Clause 13.
Commencement of Services
18.1 The Bidder shall commence the Services within 30 days after the Contract becomes effective, or at such other date as may be specified in the SCC.
Completion Period and Completion of the Services
19.1 The completion period within which the Services are required to be performed shall be detailed in the SCC.
C Obligations of the Procuring Entity
Provision of Information and Assistance
20.1 The Procuring Entity shall supply the Bidder with any information or documentation at its disposal which may be relevant to the performance of the contract. Such documents shall be returned to the Procuring Entity at the end of the period of the Contract. 20.2 The Procuring Entity shall issue to its employees, agents and representatives all such instructions as may be necessary or appropriate to facilitate the prompt and effective performance of the Services. 20.3 The Procuring Entity shall give the Bidder access to its premises, where required for the performance of the Services, and assist the Bidder with any security documentation necessary at the premises where the Services are to be performed in accordance with the Contract.
D Payment
Contract Price
21.1 The Contract Price shall be as specified in the Agreement subject to any additions and adjustments thereto, or deductions therefrom, as may be made pursuant to the Contract. 21.2 The Contract Price shall include the total cost for performing the Services and shall include payments for all Personnel, materials and supplies used for the Services and any other overhead or incidental costs except any costs specifically excluded and described in the SCC. 21.3 The Contract Price shall be paid in accordance with the payment schedule in the SCC. 21.4 The Contract Price may only be increased if the Parties have agreed to additional payments by contract amendment in accordance with GCC Clause 9.
Price Adjustments
22.1 Prices charged by the Bidder for the services performed under the Contract shall not vary from the prices quoted in the Contract, with the exception of any price adjustments authorised in the SCC.
General Payment Procedure
23.1 Unless otherwise specified in the SCC, payments shall be made by the Procuring Entity, no later than 30 days after submission of a request for payment by the Bidder. 23.2 The Bidder’s request for payment shall be made to the Procuring Entity in writing, accompanied by invoices and supporting documents. The supporting documentation required shall be as specified in the SCC. 23.3 The Procuring Entity shall notify the Bidder of the inadmissibility of a request for payment due to an error, discrepancy, omission or any other reason so that the Parties may resolve such error, discrepancy, omission or other fault and agree a solution to enable payment of the corrected request for payment. The Procuring Entity shall not unreasonably withhold payment of any undisputed portion of a request for payment. Should any discrepancy be found to exist between actual payment made and costs authorised to be incurred by the Bidder, the Procuring Entity may add or subtract the difference from any subsequent payments. 23.4 If the Procuring Entity has delayed payments beyond fifteen (15) days after the due date stated in the SCC, interest shall be paid to the Bidder for each day of delay at the rate stated in the SCC. 23.5 The currency in which payments shall be made to the Bidder under this Contract shall be specified in SCC. 23.6 Unless otherwise stated in the SCC, where any payment is as an advance payment, payment shall be made against the provision by the Bidder of a bank guarantee for the same amount, and shall be valid for the period stated in the SCC.

E Obligations of the Bidder
Obligations of the Bidder
24.1 The Bidder shall perform the Services under the contract with due care, efficiency and diligence, in accordance with best professional practices. 24.2 The Bidder shall respect and abide by all laws and regulations in force. The Bidder shall indemnify the Procuring Entity against any claims and proceedings arising from any infringement by the Bidder, its sub-contractors or their employees of such laws and regulations. 24.3 The Bidder shall ensure that services conform to applicable environmental and quality standards, that no chemical or other product/equipment is used in such a way as to cause negative impact on the environment in general and occupational health hazards for the personnel of the Procuring Entity in particular, and shall employ the most recent technology, safe and effective equipment, machinery, materials and methods, as necessary. The Bidder shall always act, in respect of any matter relating to this Contract, to safeguard the Procuring Entity’s legitimate interests, pursuant to Conditions of this Contract 24.4 The Bidder shall obtain the Procuring Entity’s prior approval in writing before taking any of the following actions: a) entering into a subcontract for the performance of any part of the Services, it being understood that the Bidder shall remain fully liable for the performance of the Services by the Sub-contractor and its Personnel pursuant to the Contract; (b) any other action that may be specified in the SCC. 24.5 The Bidder shall furnish the Procuring Entity with any personnel data or information required by the Procuring Entity to arrange the provision of documentation required in accordance with GCC Clause 20.3.
Eligibility
25.1 The Bidder and its Subcontractors shall have the nationality of an eligible country. A Bidder or Subcontractor shall be deemed to have the nationality of a country if it is a citizen or constituted, incorporated, or registered, and operates in conformity with the provisions of the laws of that country. 25.2 The Bidder and its Sub-contractors shall provide Personnel who shall be citizens of eligible countries and use supplies with their origin from an eligible country.
Code of Conduct
26.1 The Bidder shall at all times refrain from making any public statements concerning the Services without the prior approval of the Procuring Entity, and from engaging in any activity which conflicts with its obligations towards the Procuring Entity under the contract. It shall not commit the Procuring Entity without its prior written consent, and shall, where appropriate, make this obligation clear to third parties.
Indemnification
27.1 At its own expense, the Bidder shall indemnify, protect and defend, the Procuring Entity, its agents and employees, from and against all actions, claims, losses or damage arising from any act or omission by the Bidder in the performance of the Services, including any violation of any legal provisions, or rights of third parties, in respect of patents, trade marks and other forms of intellectual property such as copyrights. 27.2 At its own expense, the Bidder shall indemnify, protect and defend the Procuring Entity, its agents and employees, from and against all actions, claims, losses or damages arising out of the Bidder’s failure to perform its obligations provided that: (a) the Bidder is notified of such actions, claims, losses or damages not later than 30 days after the Procuring Entity becomes aware of them; (b) the ceiling on the Bidder’s liability shall be limited to an amount equal to the contract value, but such ceiling shall not apply to actions, claims, losses or damages caused by the Bidder’s wilful misconduct; (c) the Bidder’s liability shall be limited to actions, claims, losses or damages directly caused by such failure to perform its obligations under the contract and shall not include liability arising from unforeseeable occurrences incidental or indirectly consequential to such failure. 27.3 The aggregate liability of the Bidder to the Procuring Entity shall not exceed the total contract value or such other amount specified in the SCC. 27.4 The Bidder shall have no liability whatsoever for actions, claims, losses or damages occasioned by: a) the Procuring Entity omitting to act on any recommendation, or overriding any act, decision or recommendation, of the Bidder, or requiring the Bidder to implement a decision or recommendation with which the Bidder disagrees or on which it expresses a serious reservation; or b) the improper execution of the Bidder’s instructions by agents, employees or independent contractors of the Procuring Entity. 27.5 The Bidder shall remain responsible for any breach of its obligations under the contract for such period after the Services have been performed as may be determined by the law governing the contract.
Insurance to be Taken Out by the Bidder
28.1 The Bidder shall take out, maintain and shall cause any Sub-contractors to take out and maintain, at their own cost insurance coverage against the risks and on terms and conditions approved by the Procuring Entity as shall be specified in the SCC. 28.2 The Bidder shall at the Procuring Entity’s request, provide evidence to the Procuring Entity showing that such insurance has been taken out and maintained.
Accounting, Inspection and Auditing
29.1 The Bidder shall keep accurate and systematic accounts and records in respect of the Services hereunder, in accordance with generally accepted accounting principles and in such form and detail as will clearly identify all relevant time charges and costs.


F Performance of the Services
Scope of Services
30.1 The Services to be provided shall be as specified in the Statement of Requirements in the Contract. 30.2 The Services shall be performed at such sites as are specified in the Statement of Requirements.
Bidder’s Personnel
31.1 The Bidder shall employ and provide such qualified and experienced Personnel and Sub-contractors as are required to carry out the Services. The Bidder shall be responsible for the performance of the Personnel. 31.2 If required by the Agreement, the Bidder shall ensure that a manager, acceptable to the Procuring Entity, takes charge of the performance of the Services.
Working hours of the Personnel
32.1 Where the Services are performed on a regular basis at the premises of the Procuring Entity, the Bidder shall work during the hours agreed with the Procuring Entity where not specified in the Statement of Requirements or the SCC.
Replacement of Personnel
33.1 If the Procuring Entity requests the Bidder in writing to remove a person who is a member of the Bidders staff or work force, stating the reasons, the Bidder shall ensure that the person leaves the Site within seven days and has no further connection with the work in the Contract.
Performance Security
34.1 If so stated in the SCC, the Bidder shall, within 30 days of the notification of contract award, provide a Performance Security for the due performance of the Contract in the amount and currency specified in the SCC or in a freely convertible currency acceptable to the Procuring Entity. 34.2 The proceeds of the Performance Security shall be payable to the Procuring Entity as compensation for any loss resulting from the Bidder’s failure to complete its obligations under the Contract. 34.3 The Performance Security shall be in one of the forms stipulated by the Procuring Entity in the SCC, or in another form acceptable to the Procuring Entity. 35.4 The Performance Security shall be discharged by the Procuring Entity and returned to the Bidder not later than 30 days following the date of completion of the Bidder’s performance obligations under the Contract, unless specified otherwise in the SCC.

Section 8. Special Conditions of Contract

The following Special Conditions of Contract (SCC) shall supplement the General Conditions of Contract (GCC). Whenever there is a conflict, the provisions herein shall prevail over those in the GCC

GCC clause referenceSpecial Conditions
GCC 1.1(j)The Procuring Entity is: Kamuzu University of Health Science (KUHES)
GCC 1.1 (o)The Site is: Kamuzu University of Health Science (KUHES) Blantyre Campus
GCC 4.2 (a)The meaning of the trade terms shall be as prescribed by: Incoterms
GCC 4.2 (b)The version of Inco terms shall be: 2010 Edition
GCC 5.1The language shall be: English
GCC 8.1For notices, the Procuring Entity’s address shall be: Attention: IPDC Chairperson Street Address: Mahatma Ghandi Road Floor/ Room number: 323 Histopathology Building City: Blantyre Post Code: 00265 Country: Malawi Telephone: 01-871 911 Facsimile number: 01-874 700
GCC 9.1The governing law shall be: Laws of the Republic of Malawi
GCC 10.2The formal mechanism for the resolution of disputes shall be: Arbitration
GCC 11.1The scope of supply is defined in: Statement of Requirements
GCC 11.3Spare Parts to be supplied under the Contract are: N/A
GCC 12.1The shipping and other documents to be furnished by the Supplier are: Delivery note and invoice
GCC 15.2The price adjustment shall be: N/A
GCC 16.1The terms of payment shall be: 30 days after acceptance of the goods
GCC 16.4The currency for payments shall be: Malawi Kwacha
GCC 17.1The Supplier Shall be responsible for all import duties and taxes
GCC 17.2The Supplier shall be responsible for all import duties and taxes imposed by law in Malawi on the Goods except for the following: No Exemption
GCC 18.1The amount of the Performance Security shall be: N/A The currency shall be: N/A
GCC 18.3The types of acceptable Performance Securities are: N/A
GCC 18.4Discharge of Performance Security shall take place: N/A
GCC 23.2The packing, marking and documentation within and outside the packages shall be: Suppliers responsibility
GCC 24.1The insurance coverage shall be:Suppliers responsibility
GCC 25.1Responsibility for transportation of the Goods shall be: The Supplier
GCC 26.2Inspections and tests will be conducted at: N/A
GCC 27.1The liquidated damages shall be: 1% per week

GCC 27.1The maximum total percentage for liquidated damages shall be: 10%
GCC 28.3The period of validity and conditions of the Warranty shall be: N/A
GCC 28.5The repair or replace period will be: N/A
Section 9: Contract Forms

Table of Forms

Agreement 1

Agreement

THIS AGREEMENT made the day of , 20 , between ….……………….. ………………………………. of …………………….. (hereinafter called “the Procuring Entity) of the one part, and ……………………………. of ………………………… (hereinafter called “the Supplier”), of the other part:

WHEREAS the Procuring Entity invited bids for certain Services and Related Goods, viz., ………………………………………………………. and has accepted a Bid by the Supplier for the provision of those Services and Related Goods in the sum of ………… ……………………………………………….. (hereinafter called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Contract referred to.

2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz.:

(a) the General Conditions of Contract;

(b) the Special Conditions of Contract;

(c) the Statement of Requirements;

(e) the Bid Submission Sheet and the Price Schedules submitted by the Supplier;

(f) the Procuring Entity’s Notification to the Supplier of award of Contract; and

(g) Letter of Acceptance

3. In consideration of the payments to be made by the Procuring Entity to the Supplier as indicated in this Agreement, the Supplier hereby covenants with the Procuring Entity to provide the Services and Related Goods and to remedy defects therein in conformity in all respects with the provisions of the Contract.

4. The Procuring Entity hereby covenants to pay the Supplier in consideration of the provision of the Services and Related Goods and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed on the day, month and year indicated above.

Name ………………………………. …in the capacity of ……………………………….

Signature………………………………………………………..(for the Procuring Entity)

Witness Name……………………………….Signature………………………………….

Name ………………………………. … in the capacity of ……………………………….

Signature………………………………(for the Supplier)

Witness Name………………………….……Signature…………………………………

COLLECTION OF ADMISSION LETTERS FOR 2021/2022 INTAKE

 NOTICE

The Kamuzu University of Health sciences would like to inform its prospective students and the General Public that admission letters for 2021/2022 prospective students are ready.  Letters are being sent through emails that were indicated on application forms. Those who would like to collect physically can do so by coming to our Blantyre and Lilongwe campuses (Formerly College of Medicine and Kamuzu College of Nursing).

Students are being advised to bring their previous student ID, National Identity Card or a Birth Certificate when coming to collect the admission letter.

Management

CEBHA+ Covid 19 Dissemination Conference Call For Abstracts

Please click the link Below for more.

KUHeS 2021/22 SELECTION LIST PRES RELEASE

KUHeS is pleased to announce of candidates who have been selected to pursue various undergraduate Degree programs for the 2021/22 academic year.

PROCUREMENT NOTICE

SUPPLY AND DELIVERY OF LABORATORY EQUIPMENTS FOR PHARMACY DEPARTMENT

  1. The Kamuzu University of Health Sciences (formerly College of medicine and Kamuzu college of nursing) has sourced funds from UNDP to procure equipment for the Pharmacy department which will be used for production of Covid19 disinfectants. The University therefore invites sealed bids from eligible bidders for Items as described below: 
ItemDescription of itemsQuantityDelivery Period
1HOMOGENIZER / MIXER16 Weeks
2BALANCE16 Weeks
3LIQUID FILLING MACHINE16 Weeks
  • Bidding shall be conducted in accordance with the provisions of the open tendering procedures, contained in the PPDA Circular Number PPDA/01/22 and is open to all eligible bidders.
  • A complete set of bid documents are provided to interested bidders by downloading from www.ppda.mw or www.medcol.mw.
  • Instruction to bidders, Contract conditions, schedule of requirements and evaluation and qualification criteria are all provided in the Bid Document. Bidders are advised to carefully study the Bid Document and adhere to its requirements as failure to adhere to requirements shall risk disqualification.
  • The University expects bidders under this tender to observe the highest standards of ethics. In pursuance of this, bidders shall be penalized if found to have indulged in any form of canvassing, collusion or corrupt practice.
  • Bids clearly quoting The Name of the Goods to be provided and the Tender Number shall be addressed to: The Chairperson, Internal Procurement and Disposal of Assets Committee, Kamuzu University of Health Sciences, Mahatma Gandhi Road, Histopathology Building, P.O. Box 360, Blantyre, Malawi.
  • Bids shall be Submitted through ipdc@medcol.mw not later than 16/08/2021 at 14:30 Hrs.
  • The bids will be opened on the same date, 16/08/2021 at 14:30 Hrs.

Call for Applications 2021-2022 UNIMA Mature Entry

Please download the links below:

Clinical Research Methods Short Course

CALL FOR APPLICATIONS: MASTERS FELLOWSHIP (IMPRESS)

COLLEGE OF MEDICINE

BACKGROUND

The College of Medicine (CoM) was established in 1991 as a constituent college of the University of Malawi. Its mission is “to be an academic centre of excellence in the training of doctors and other health professionals in clinical service and medical research, responsive to the health needs of Malawi and its neighbours within the Southern African region”. Through postgraduate training, CoM expects to develop and mentor clinicians, public health practitioners and social scientists who will become leaders and game-changers in their areas of speciality to transform the health sector in Malawi and globally. 

The CoM, in collaboration with the London School of Hygiene and Tropical Medicine (LSHTM) has received funding from the National Institute of Health Research in the United Kingdom to implement a project entitled “Innovative Management PRactices to Enhance hoSpital quality and Save lives in Malawi (IMPRESS)” which aims at identifying optimal health facility management practices to improve care of sick newborn babies. The project will be implemented in 36 health facilities in Malawi from January 2021 to September 2024.

Masters Fellowship

TheIMPRESS Project will utilize part of its funding to support a masters (MPH) fellowship for a Malawian citizen for a period of 2 years. The masters fellowship will enable an aspiring Malawian researcher to acquire both public health training and hands-on experience in health systems research and implementation science.

The IMPRESS Masters fellow will be employed as a Research Associate at College of Medicine for a period of 2 years, subject to satisfactory performance at annual review, gaining practical research experience through project activities. They will concurrently register for a 2 year part-time MSc in Public Health at LSHTM by distance learning, starting Oct 2021. See LSHTM website for further information www.lshtm.ac.uk/study/courses/masters-degrees/public-health-online (the award is contingent on LSHTM admission being obtained). The fellow will be primarily based in Malawi, but may also attend up to two of the MSc modules in person in London. The MSc will include a Project in year 2, which will be conducted on a topic relevant to IMPRESS, jointly supervised by academic staff from the College of Medicine and LSHTM’s Department of Global Health and Development.

 

Application eligibility criteria:

  1. Bachelor’s degree with at least a credit score or upper second-class OR a Medical Degree
  2. At least 1-year’s work or volunteer experience in a relevant health or social science-related field after obtaining a bachelor’s degree
  3. Strong interest and aptitude for health systems research, and ideally some evidence of research outputs (e.g. papers, conference presentations).
  1. Excellent aptitude for quantitative and / or qualitative data analysis.
  2. Excellent oral and written communication skills (e.g. in drafting of reports or manuscripts) in English and Chichewa.

Application Requirements;

Interested applicants are required to submit the following documents:

  1. An application cover letter
  2. An updated curriculum vitae (including details of relevant work or volunteer experience)
  3. Certified copies of academic transcripts or degree
  4. A personal statement outlining the applicant’s career goals and aspirations, and how this masters fellowship would support these.

Incomplete applications with missing documents will automatically be considered as ineligible and will not be shortlisted.

Submission Requirements

Applications must be submitted as a single PDF document by email to the College of Medicine Academic Registrar-Academics (aracademic@medcol.mw) copied to the IMPRESS Project Investigators; Prof Victor Mwapasa (vmwapasa@medcol.mw) and Dr Catherine Goodman (Catherine.Goodman@lshtm.ac.uk). The deadline for receiving applications will be on 23 July 2021 at 23:59 hrs.

CALL FOR APPLICATIONS: DOCTORAL FELLOWSHIP (IMPRESS)

COLLEGE OF MEDICINE

BACKGROUND

The College of Medicine (CoM) was established in 1991 as a constituent college of the University of Malawi. Its mission is “to be an academic centre of excellence in the training of doctors and other health professionals in clinical service and medical research, responsive to the health needs of Malawi and its neighbours within the Southern African region”. Through postgraduate training, CoM expects to develop and mentor clinicians, public health practitioners and social scientists who will become leaders and game-changers in their areas of speciality to transform the health sector in Malawi and globally. 

The CoM, in collaboration with the London School of Hygiene and Tropical Medicine (LSHTM) has received funding from the National Institute of Health Research in the United Kingdom to implement a project entitled “Innovative Management PRactices to Enhance hoSpital quality and Save lives in Malawi (IMPRESS)” which aims at identifying optimal health facility management practices to improve care of sick newborn babies. The project will be implemented in 36 health facilities in Malawi from January 2021 to September 2024.

Doctoral Fellowship

TheIMPRESS Project will utilize part of its funding to support two doctoral (PhD) fellowships for Malawian citizens for a period of 3 years. The doctoral fellowship will enable an aspiring Malawian researcher to acquire expertise and hands-on experience in health systems research and implementation science related to the topics of enhancing health facility management practices and quality of care in Malawian hospitals. Specifically, the fellowship will support the successful applicant in developing a PhD proposal as part of the IMPRESS project, for admission as a doctoral student at LSHTM, UK (the award is contingent on LSHTM admission being obtained).

The IMPRESS PhD fellow will be employed as a Research Associate at College of Medicine for the period of the 3 year PhD programme, subject to satisfactory performance at annual review. The fellow will be primarily based in Malawi, but will also spend periods in London for PhD-related activities. The PhD studentship will be jointly supervised by academic staff from the College of Medicine and LSHTM’s Department of Global Health and Development.

 

Application eligibility criteria:

  1. Master’s degree in a health or social science-related field OR a Medical Degree
  2. Bachelor’s degree with at least a credit score or upper second-class 
  3. At least 2-years work or volunteer experience in a relevant health or social science-related field after obtaining a bachelor’s degree
  4. Strong interest and aptitude for health systems research, and ideally some evidence of research outputs (e.g. papers, conference presentations)
  1. Excellent aptitude for quantitative and / or qualitative data analysis.
  2. Excellent oral and written communication skills (e.g. in drafting of reports or manuscripts) in English and Chichewa.

Application Requirements;

Interested applicants are required to submit the following documents:

  1. An application cover letter
  2. An updated curriculum vitae (including details of relevant work or volunteer experience)
  3. Certified copies of academic transcripts or degree
  4. A concept note for a PhD proposal on a topic relevant to the IMPRESS project and the candidate’s skills and interests (refer to the IMPRESS webpage for more information about the project www.lshtm.ac.uk/research/centres-projects-groups/impress). The concept note should be two pages in length and include the following headings: Title, Background & Rationale, Objectives, Methods, Policy impact. References can be presented on an additional third page.

Incomplete applications with missing documents will automatically be considered as ineligible and will not be shortlisted.

Submission Requirements

Applications must be submitted as a single PDF document by email to the College of Medicine Academic Registrar-Academics (aracademic@medcol.mw) copied to the IMPRESS Project Investigators; Prof Victor Mwapasa (vmwapasa@medcol.mw) and Dr Catherine Goodman (Catherine.Goodman@lshtm.ac.uk). The deadline for receiving applications will be on 06 August 2021 at 23:59 hrs.

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